March 17 AAPS Board of Education Meeting

March 17 AAPS Board of Education Meeting

On March 17, the Ann Arbor Public Schools Board of Education held a regular meeting at 7p. You can watch the meeting live on Zoom or on Xfinity Channel 18. The district typically posts the recording split into segments the day after the meeting.

Note: We have published this slightly before the meeting with the agenda and will update it throughout the meeting. Please excuse any typos, misspellings, errors (hopefully minor), etc. A summary will be added after the meeting.

Table Of Contents


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Summary

This meeting had less breaking news than other recent meetings.

Darryl Johnson of the District Wide Black Parent & Student Support Group (DWBPSSG) presented. He asked for help in establishing Black leadership at each school. They also requested a commitment that the results of the investigation in to the situation at Pioneer High School be made public with a minimum of redactions to protect students who request anonymity. Many on the Board agreed with the stipulation that student and employee privacy laws may require more extensive redaction.

The Superintendent’s Update was mainly focused on returning to in-person learning. They showed a video on what secondary hybrid instruction will look like which is embedded below.I also added the elementary video which was shared last week. They also had a rundown of the current health statistics and where they think we will be for fall and what will be different to allow for full in-person learning. We are currently in orange, down from red. With increased vaccination rates, the thought is the community will be in the yellow or green infection rate which will not require maintaining 6′ of social distance.

The big piece of information is the Indoor Air Quality Survey which was focused on Air Changes per Hour. All classrooms in elementary and K-8 buildings are at o r above the standard of 5ACH. Deficiencies were not in some buildings mostly in gyms, multi-purpose rooms, and corridors. Mitigation strategies to increase the ACH in these areas to 5 and over include air purifiers and fans in exterior doors. Our summary below includes a link to the full report.

First briefings were provided on some additional work related to previously approved bids. LED and lighting work at Angell, Burns Park, and Community and abaement work at Tappan.

There were no updates on the second briefings for e-rate reimbursement projects and roof replacements that were presented in first briefing last week. These were approved in the Consent Agenda.

The Board approved the Extended Continuity of Learning Plan with the hybrid plan as presented over the last few board meetings.

Attendees

Attendees: Lazarus, Kelly, Johnson, Dupree, Gaynor, Kelly, Querijero, Baskett

Trustee Gaynor noted he is having some aftereffects of Dose 2 of the COVID vaccine and may be in and out.

Non-Voting Attendees: Swift, Osinski, Cluley, Linden, Lauzzana, (Minnick appeared on screen but never spoke)

All of the Board Members in attendance confirmed that they were attending from Ann Arbor or Ypsilanti.

Motion to approve the agenda by Querijero seconded by Baskett. Approved unanimously without discussion.

Public Commentary

As is our practice, we did not cover public commentary. There were 28 comments tonight. Comments are available on BoardDocs. Mr Cluley and Ms Osinski took turns reading. The total time for public commentary is limited which can lead to only portions of commentary being read when there are many comments. And, the comments are typically read very quickly to be able to read as much as possible in the time constraints. With such limited time per comment it is even harder to try to capture the context of the commentary.


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Clarifications

Swift: I will offer beginning with thanking everyone who has taken time to speak to us this evening in addition to parents and others who email us each week. I do want to reiterate the CDC public health guidance. I’m asking Mr Cluley to share screen.

The recent guidance shows we have recently moved out of Red High Transmission to Orange Substantial. At Orange 6′ of distance at school is required. At Yellow level it is preferred but not required. We will be installing tents for classroom use. If it were possible that volunteers and temporary employees and tent could solve it, we would have moved forward with that plan We did not have this guidance last summer. We had very little guidance last summer. Given our current school numbers in keeping with other large districts such as Troy, Plymouth/Canton we are following CDC guidance. I can’t speak to other districts if they are keeping to the 6′.

For K-8s, the 6-8 are small and a fraction of student groups in comprehensive middle & high schools. (Note: My daughter attended a K-8 and it always operated on the elementary calendar)

Under the question of what could be different in the fall, what we know from health experts over the summer with a large share of adults being vaccinated in the coming months and COVID hopefully moving downward, if we can move into yellow then we can be at the point with the 3-6′ and we could return to full operations. We are moving forward with a traditional 5 days a week full fall back to school opening. If anything about that changes, we will notify board and community and staff right away. We have seen across the state a large uptick in COVID cases in K-12 schools. K-12 schools are the largest source of outbreak in cases int he state. We’ve seen large numbers of students being quarantined in middle and high school. The most cases in K-12 are at middle & high school. What we are planning for is a sustainable plan and offer consistency for students and families over the final quarter of the year. It is our hope, desire, and plan, that our students not be subject to disruption. But take this next step in a progressive re-opening. We’ll move from spring to summer and will share more about that in the coming days.

With regard to our numbers, our number of secondary students and we’ve heard form many who are considering the hybrid feel the way we have organized is a safer opportunity for students to return to school. It is a full day of learning with morning as fully in person who choose and afternoon virtual engagement with their teacher. The numbers we are welcoming back far exceed the numbers of any surrounding district.

I hope those clarifications are helpful. I do press back that there has been a lack of planning. Our teams at every level are working around the clock. We’re using all of hte feedback and input we receive. We’re delighted to welcome our students back.

Baskett: Thank you Dr Swift for clarifications. I’d like to add this information is out there and has been presented to the board, and is on our website. There’s been nothing hidden. We’ve had it posted for review. We receive questions through email, phones, and the usual traditional route. Whether people choose to see it is one thing.

Lazarus: I want to add another clarification, there was a comment about not having the fall enrollment number and information. we did have an extensive presentation on that. I believe it was January 28. It’s on Board Docs, if you do a search for enrollment it is there. (Note: It was covered at the December 16 meeting)

Johnson: Thanks everyone. I do want everyone to know we do listen to your opinions and feedback. I know we get people who fear if we hear too much of one side that will sway us. We are trying to take a methodical approach. In response to comments being made in summer and the accusation that we’ve changed something, you mentioned we are offering a full day of instruction it’s just broken up. We’re hearing the same names and saying we’re too rigid in other ways.

Swift: I have one other area for clarification. I want to respond to question regarding special education information sessions compared to other information session.

In the parent email that went to every parent of a child with an IEP we included a link with questions and asked to receive those. Anytime parents have questions – before, during or after the information session. We have been monitoring and following up. We included a set of 17 most commonly asked questions in the FAQ. We will continue to follow up with parents as they have questions for their child or in general.

The format for that session was the exact same as the district information session> I understand it is hard not to be face to face and doesn’t feel as personal. We’re working to communicate and provide timely responses. If parents are asking questions about their own child’s IEP we will work with the teacher, principal, case manager to get specific answers privately.


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Reports of Associations

Darryl Johnson of the District Wide Black Parent & Student Support Group (DWBPSSG) provided a report. He started by thanking the. board for their service.

Working for equity, institutionalization of democratic processes in the district, leadership at each building.

Often times when you look for input of the black community sometimes they aren’t heard. Two requests tonight. Partner in creating strong black parent involvement. We ask what that looks like for you. What would you like, what would you need from us. What can we ask from you to get that work done.

For us, its’ things happens strongly over the summer. As people go back to school is a good time to recruit. I’ve never been in the situation to apply myself in this way.

Second request comes from members of our community. You can see it at AAPSInvestigation.com regarding the issue at Pioneer High School. We feel there is a racial hostile environment for many students and family. The Michigan Civl Rights Litigation Initiative sent a letter detailing racial bias at Pioneer High School. AAPS has not committed to make the report and recommendations public. As I read over the articles and commentary from many students at Pioneer, it brought me to tears. We want you to know the community is paying attention. We ask they commit now to making an investigation public. The redactions be limited to provide privacy for sources who request privacy. Particularly now as we return students to the classroom, AAPS must show it is looking to show equity, dismantle systems that show bias. Parents are reluctant to participate in a system without transparency.

This is Yes/No Can we count on you to give us this transparency. He polled the board one by one. Some nodded, others unmuted to say yes. (Note: I had my Zoom window partially covered by another window so couldn’t see all trustees who didn’t unmute. Since I could see Trustee Gaynor nod and not verbally reply, I don’t want to imply lack of a verbal response was significant on the trustees I did not see. Some who did not verbally reply at this point spoke below).

Questions/Comments

Gaynor: I can only speak for myself but I have been public that I support transparency.

Swift: Mr Johnson we appreciate you coming this evening. As we have shared in public statements, we take these matters very seriously. We are taking an in-depth approach to address this issue. As this transpires, I know the board will be updated and in due time we will process with the community in the appropriate way. Our commitment is to ensure every student – those at Pioneer and every student in the district – has a safe, welcoming, and warm environment to learn in. And that includes every child in the district. We appreciate you coming this evening. We are not going to share our longer statement now. We are taking this seriously as you will see when we can share more.

Baskett: As you know I’ve always been an ally and supporter of all our students.

This is unusual to have this exchange after an association support. I want to respond that students are fearful and reluctant to participate. As I’ve said this is the opportunity to finally document the happenings that have been happening for years. It’s one thing to chat about in our homes or on social media. As a district we had not had one documented report. Our trained investigator – yes she’s an attorney, but is a trained investigator. She started with the NAACP. We did hire her, we wanted the best and got her. Please tell people who may be hesitant until things are documented we can’t address. As you know I grew up in Ann Arbor, and yes I experienced a lot of things. It was heartbreaking to read the stories. Until we got that letter we had nothing documented. We have been hands off. We have only ask that she come with everything she can find. Yes, ew have not agreed to having the full report published without seeing it. We have said it will be published. President Johnson has delivered that statement. We need the communities commitment to help us address that. Do we have your commitment?

Darryl Johnson: Yes, you do. We ask that the district back us up with to have the communication flow from community through principals and staff. If you want black parent involvement, you will support us in this effort and we will come to you monthly to report how we are doing in that.

Baskett: Let us know what you need & thanks for coming.

President Johnson: Good to see you. As someone who has served in this organization with you for years, we are willing to support you as a board. Secondly, I want to make sure some of the challenges we have as a district. It’s difficult to get in front of a story when the media is all over things. We know people are eager to hear and you get conspiracy theories. As a large organization, we don’t have the luxury of being incomplete. What you see is our desire to do a thorough investigation. I like what you said about proper redaction. There are legal implications to release certain information when you are dealing with staff and students. We can’t necessarily release names as an organization. I also grew up in the district. We understand there are issues in AAPS and want to work on those. People have to show up and speak out about what happened. We have to be able to investigate.


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Board Committee Reports

2019 Bond Committee

They met Tuesday, March 16. Trustee Lazarus provided a report. We reviewed followup projects for LED lighting and small demolition projects. Mr Lauzzana will followup later this evening. Those will come forward later this evening.

Gaynor: Dr Swift I understand we have a study session next week on sustainability. Can you preview.

Swift: Study Session: Debut Summer Learning for 2021. It is the most robust including extended school year for those with specialized needs and recovery services. as well as summer learning opportunities for elementary, middle and high school.

Ms Minnick will bring an overview of the budget timeline. That won’t take long but is important.

The main attraction of the study session is an action plan regarding district’s commitment to environmental sustainability. Talking about policies, task force, and previewing educational programming on sustainability.

At study sessions, trustees don’t vote but it’s a good opportunity for questions that will inform moving forward on plans.

Information

Superintendent’s Update

Swift: You were soldiers last week as we had almost 3 hours of last week’s superintendent update. This week is much less dense, but we are on a full court press preparing for opening.

We are focused on the reopening of school buildings in the safest way possible. For the final quarter of the school year, we have dual efforts – welcoming students whose families choose to a hybrid learning opportunity. It is hybrid because of CDC required 6’distance. At the same time we are holding close those choosing to stay virtual. This evening you’ll see a video about how that looks at secondary level.

She reviewed the stages:

  • Stage 1 – March 25 – Mostly learning COVID protocols
    • PK-12 Studenst in Self-contained classrooms
    • Preschool Students
    • Young 5s
    • Kindergarten
    • Small Groups – Grades 6-12
  • Stage 2 – April 5
    • 1-2nd grade
  • Stage 3 – April 12
    • 3rd-5th Grade
  • Stage 4 – April 12 week 
    • 6-12 – will be different schedule for state mandated testing.

Family Choice is our commitment this year. Choice of staying virtual or opting for hybrid is for each family. We are focused on providing information for families to make the choice.

Monday evening I met with the team to walk through the Mitchell campus. They have a video to share with eh community. What we saw at Mitchell is what parents can expect at each of the 31 schools.

  • Universal use of face masks
  • Physical Distancing of 6’
  • Small, consistent class cohorts
  • Modified classroom design & seating
  • Cleaning & Disinfecting protocols
  • Hand-washing & hygiene
  • Indoor air quality preparation – tonight we’ll have the air ventilation study room by room
  • Health Screening
  • Adequate PPE & Cleaning supplies
  • Staff Safety Training
  • Contact tracing processes
  • Rapid antigen testing
  • Vaccination of school staff

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Overview Secondary Hybrid Instruction: Teaching & Learning

Ms Linden joins to present. Teachers were in training on this today.

Videos were on the website and can be viewed by families.

Elementary hybrid instruction model presented last week: 


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Secondary Hybrid Learning video was posted after the meeting.


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Special Education Hybrid Learning

During Hybrid the Super Six will be implemented. Students will be supported with care and patience as they learn how to wear a mask and maintain it through the school ay. We also know some students cannot wear masks and will not be required to.

We do know some students require closer proximity than 6’ of distance. Staff will have access to additional PPE. We don’t want students to not receive full support.

Evaluations will be picked up again as soon as possible. School psychologists have already started scheduling in person evaluations.

Full services will continue to be delivered according to IEPs/GFECLPs. As students transition, schedules may be adjusted. Services will be provided on current virtual schedule until new schedule is developed. Paraprofessionals will be returning alongside teachers. Whether you come in person or stay virtual their support will be there.

Questions to this Point

Baskett: Thank you for the video. Before tonight’s meeting there was a clip on NBC about Los Angeles public schools showing hybrid. It was good to see and similar to your preview. If you will, remind us about the start of the day. You showed the day already in process. As the children who are in person are coming into classroom – taking classes off, etc. What are roomies supposed to do at home. We’ve also been committed to not show a preference whether you’re in the room or at home. How are we guarding against that. And three, what did you enjoy the most in acting/role-playing that video.

Linden: The experience for secondary students is they go to their first block. They have 3 blocks a day. In the morning they have 60 minutes in each block. They will transition. They get to lunch period and will exit the building and head home. They’ll log back on for 30 minutes to each of those 3 blocks. 

At the elementary level, this is probably where the question makes better sense. Coats coming off, boots coming off takes some time. Students enter about 9a and have 10 minutes to get materials and be in seats. That’s when Zoomies join in. They’re not waiting. Remote students from 8:13-9a break are getting small group and teacher interaction. There’s a plan in place to balance that. We know the first week students are coming in there will be lots of talk about procedure and stuff. There’s plans for the Zoomies to get instruction during that time. It’s quite complex at elementary level.

But you’re right our goal is for a high quality experience no matter which model you pick.

The most fun was getting to watch our teachers in action in ways I don’t usually get to see. They were all in one place. I don’t think they’ve been together to see each other’s instruction in person either. We had to do multiple takes so we could get things from multiple angles. They did that in the evening after teaching all day.

Gaynor: I know you’ll send us the longer clip. Will either be online for parents to view.

Linden: Yes, we designed the parent videos to live on the website for parents. It will live on the website (Note: Both are available online and I have embedded both elementary and secondary hybrid instruction videos above)

Gaynor: Should be there in the next couple days?

Swift: I don’t want to commit to the time, but we’ll probably include it in family update (Note: They were both posted as of the end of the meeting)

Baskett: As we return it will obviously be a different return and it’s probably been covered in individual school meetings, the expectation of what the first day will look like. I’ve heard parents putting kids on bus and driving behind to get the first day picture. The loving adult wanting to document the moment.

Linden: It’s a great question. We need our families to maintain distance too. It will take a village to maintain safety. We do anticipate families will drop-off, pickup in greater numbers especially the first weeks. I have to thank our specials teachers who really chip in there. We want to remind families that the 6’ of distance is important. If you want to take a photo in front of the school sign, there will be a queue. I’m one of the parents who has followed the bus in so I certainly know what you’re talking about.

Health Update

Right now as of Sunday (published one a week) we are at 84.33/100k 7 day average in the county.

In level orange of red 6’ or more of distance is required – not optional.

We are offering spring break guidance in conjunction with Washtenaw County Health Department and Washtenaw Intermediate School District. It is based on all of the best guidance. The top priority is the safest thing to do is to stay home. Traveling is discouraged even for those who are vaccinated. Travel increases the chance of spreading it. Each of us in the community have a role to play. Outdoors is preferred with those not in your household.

We offered the guidance in response to many messages that myself and the board received asking us to make a statement about spring break. We’re not only doing what’s best from public health but also in response to requests we received.


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Indoor Air Quality

With buildings that average 65 years of age, we knew we would have a particular challenge. We started in April 2020 to address this.

  • All operations have been resequenced to bring in the maximum amount of outdoor air. Students & staff will notice more air movement.
  • All HVAC filters replaced with highest level equipment allowed
  • All HVAC (about 1000) have been commissioned. Opening units, cleaning everything, and verifying cooperation of items like dampers and actuators.

Most AAPS spaces operate between 5-11 air changes per hour (ACH). Current code minimum is 2.8-3.5. Harvard School of Public Health suggests 5 ACH & above are excellent.

We know it will be best for students to be outdoors when we can. We hear from teachers who want to open windows.

The AAPS Comprehensive Room Ventilation Study was published today. The purpose is to evaluate indoor air without windows open or fans blowing in windows.

Next Steps:

  • Final preparations for Stage 1 Opening. We understand many questions are remaining. 
  • We are encouraging everyone to have a safe & healthy spring break. We are mindful spring break behavior will have a direct impact on number of cases through remainder of spring
  • One week from tomorrow to welcome our Stage 1 Students & Staff.
  • This week, the room by room air ventilation study was published. 
  • Continue the middle & high school community information sessions
  • Middle & High School registration Survey – we’re hearing from parents who aren’t sure, if you think it’s possible to return to go ahead and mark yes. Then we can plan for them. Understanding that as days progress folks may re-evaluate that decision
  • A week from tonight we’ll hear from team about robust summer learning session
    • Extended School year & Recovery Services
    • Rec & Ed Summer Enrichment
    • All academic programming from lower elementary through high school
    • Largest & most robust of summer offerings anywhere in the region
    • About 1/3 of the district enrolled last year. We’re looking forward to more this summer
  • Planning Full in-person learning across all AAPS schools
  • We will also continue to offer separate a fully virtual educational experience for 2021-2022

Questions on Superintendent Update:

Querijero: I’d like to make a comment. In the email we got from the BOE today regarding teachers who have issue remaining in school for full day as it relates to them in regards to child care for their own family. Can you comment on that?

Swift: We are working diligently with members of employee groups, leaders, and teams. We were together yesterday and today. As we said from the beginning we will work to support all on our team and the issues they face. Now as we approach the opening, there are lots more details that arise and need to be refined. Any staff member who has health concerns, those processes work through HR and I know they’ve been busy. And of course the same goes for students and families.

Gaynor: I want to follow on that, I’ve heard good reports from team meetings and negotiations. I know there’s been nothing standard about this year. Of course primary, we need to have staff there to support students.


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AAPS Comprehensive Room Ventilation Study

Note: The full study can be found in BoardDocs. Only a summary and walkthrough of 3 schools was presented at the meeting.

Swift; As many of you mentioned this is one of the heftiest reports you’ve receive in a while.

This is similar to how we report our water quality report. It is a heavy report. This is a similar analysis.

I give my gratitude to Mr Lauzzana. I feared it was immense, and it was. I don’t know of another district providing this level of analysis for our staff and families. I want to thank Mr Lauzzana, Mr Rice, Ms Minnick, and our team. This was conducted by a highly regarded outside partner and has been in progress for quite some time. We’ve been driving to get it published because we’ve been getting more and more questions.

Our goal is to increase level of comfort for students and staff returning to building.

Lauzzana: This is the initial report on Elementary and K-8 buildings. The report on Secondary & other buildings will be ready next week.

To reiterate what Dr Swift mentioned, we have done commissioning on all of our systems and filter replacements. 

Fishbeck, a Michigan based engineering firm was retained for this project.

Guidance taken from Harvard School of Public Health & Healthy Buildings initiation.

With a mechanical ventilation system – two options exhaust & airflow between building zones. For examples with aerosols in bathrooms. Exhaust fans will create negative pressure so air in bathrooms flows out of building instead of into hallways or classrooms.

Supply Air is the enhanced mode we are operating. Typically you would use minimum fresh air for energy savings on heating. But we are increasing fresh air. 

Disable demand-controlled ventilation. And increase outdoor air.

Good: 4-5 ACH

Excellent: 5-6

Air changes have been shown to decrease catching diseases in indoor location. Looking at measles in NYC schools in 1970s. Air changes per hour had a direct correlation. Most of the benefit is seen by 4-6 ACH. And these were in full classrooms.

ACH calculated by: Ventilation system fresh air volume per minute * 60 min per hour divided by room volume.

Buildings generally provide between 5-11. In small spaces typically big box spaces like gyms, multi-purpose rooms due to high ceilings and large volume of air. Supplementing with portable air filters and adding large fans and open doors/windows where too many filters would be needed.

  • 96% of all AAPS elementary spaces are >5
  • 2% are 4-5 and will be mitigated
  • 2% is below 4 ACH

Most areas needing additional ACH are gyms & multi-purpose. All elementary school classrooms are above 5ACH. Most classrooms have their own air handling system. Individual school results will be on website tomorrow.

Pittsfield was shown as an example. Everything is 100% at 5 ACH plus. A diagram is shown with a breakdown buildings as well. Not all classrooms will be listed as they have the same configuration and system as another.

At Allen, they have a few lower level classrooms. They have 95% at ACH>5. There is 5% between 4 & 5. It is shaded in yellow and is a corridor and the media center. They are adding portable air cleaners to get at or above 5.

At Lakewood – issues with Multipurpose room in red and gym in yellow. 89% is above 5, 3% is in good (4-5) and 8% is <4. The multipurpose room plan includes opening doors and adding an industrial fan as well as portable air cleaners.


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Questions on Indoor Air Quality

Kelly: This is great work. I hope the public begins to understand. This is what we’ve been doing for 10 months. I have a couple of questions. Forgive me my audio blanked out and I may have missed it.

The Air Changeover is based on volume of room and how much air is moving through the equipment. Do we have a sense if that is true for all parts of the room. Is it possible there are nooks & crannies staying stagnant.

Lauzzana: That’s a good question. Aerodynamics is complex to model. In an ideal world we could modify where air intakes, vents, returns, etc are. But that’s not always the case. In some cases there will be parts better ventilated than other. It is constantly moving around us. I’d imagine if you had a gorgonzola sandwich in a tupperware & open and I’m on the other side of the room, I’m going to smell that pretty quickly. Generally it moves pretty quickly.

Kelly: I assume these tests were done with empty rooms. We didn’t have bodies moving around. Do the bodies moving help or hurt air changeover?

Lauzzana: This is based on measurements, specs for equipments. This isn’t something we went and measured room by room. We aren’t returning in full occupancy. There is even more excellent protection when you have less people in the space. The code of 2.5 and 5 for optimum protection is based on full classrooms.

Kelly: That’s helpful as it gives us some reassurance as we turn the dial up and fill our classrooms, it’s still good air.

My last question, how will we know that it works? The absence of transmissions is the absence of something.

Lauzzana: We started this study about 3 months ago. But back in April we started this programming enhanced air quality mode with Fishbeck & our other mechanical contractors. As we programmed them our contractors went out and verified the operation of each unit and enhanced indoor quality mode. We have thousands of pieces of equipment. On any given day, a damper may stop working. If we get reports we’ll be diligent and fix as quickly as we can.

Kelly: You just answered a more important question than I asked. How we know the equipment worked vs. how do we know that we’ve prevented COVID transmission how do we know it was increased air quality. Is there any talk in the facilities world to see then impact of this work when comparing similar populations and other precautions.

Lauzzana: I’m sure there will be groups ready to chomp that data in the future. The Harvard School of Public Health I did participate in a survey on what we are doing and what public is asking. It’s really a layered strategy. There’s no one strategy that will reduce risk. It’s the super six – masking, distance, air, cleaning, etc.


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Querijero: I just want a clarification about not testing every single room and using the specs of the room. I am curious about the ones that fell below the 4. I heard you say for Lakewood it was adding the 4 and the 1. Was that done or looked at like other things? 

Lauzzana: There’s not really an easy method to measure air change. There is but you have to seal the room. The portable air purifiers have a cubic feet per minute and so do the fans. So we use the assumption that if we put that in the door, it will work.

Querijero: I want to make sure you said last week that the equipment was working.

Lauzzana: Typically you wouldn’t operate a building in this high of an air exchange mode. In the winter you have to heat the air. More fresh air means more natural gas, heat energy. Likewise with air conditioning in the summer, it’s more expensive to cool. Given this extraordinary time we are willing to invest more in energy to have higher air quality.

Querijero: We just checked anything, have we changed our routine in checking the equipment to make sure it works.

Lauzzana: When we’re unoccupied, it’s a funny place for facilities management. You usually rely on users to report to you. Our crews have been out more frequently to make sure things are ok. 

Querijero: I understand about the users you don’t know you have a problem unless it’s reported. how do teachers know there is a problem?

Lauzzaana: All the equipment has sensors and we do get alerts if something goes off. Not everything is totally mapped the way it should be and we continue to work on it. Most people can find the vents in their room. If air is coming out, it’s working. If it’s not, give us a call or a work order & we’ll get out there.

DuPree: Thank you for the presentation. I was one of the trustees who said this was a lot. I was looking around. Maintaining proper humidity levels is important. Can you help us understand how we maintain humidity levels?

Lauzzana: The humidity control we have comes with AC. Those with only heating don’t have a method to control humidity. In the winter we tend to get low humidity levels. It has been shown that lower humidity lets aerosols remain airborne for longer. Around 30-60% relative humidity is the best place for aerosols to drop to the ground. We just don’t have a lot of humidity control mechanisms. That’s the nature of our school infrastructure. With AC we can temper on a hot/humid day. In buildings without AC we can’t do anything about that.

DuPree: Energy Efficiency. How do you measure in our ventilation systems?

Lauzzana: It’s going to be some crazy energy graphs when we look back at 2020-2021. We haven’t been using much energy with buildings closed. But with enhanced air ventilation, we’ll likely use more energy. 

DuPree: Say there was an outbreak in a school, or classroom, do ventilation filters need to be changed?

Lauzzana: That’s not typically a recommendation. We have the system to run 90 minutes before students enter and 90 minutes after they leave. With an outbreak, the recommendation is to run it continuously for 24 hours. Changing of filters is not typically a recommendation.


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Gaynor: I appreciate all the work you’re doing increasing ventilation and air changes. People have been asking these are calculations, but can’t we test the air quality. Can you talk about that again. What can we test and what can’t we test?

Lauzzana: When people talk about testing air quality it’s kind of like testing water. You get the collector and check the box for what you want to check and each item costs. With indoor air quality there are a lot of things people test for. One of the main things is particulate (dust & things like that), volatile organic compounds (VOC – toxins that off-gas from carpeting, glues, etc), measuring CO2 is probably most relative to what we are concerned. A high concentration of CO2 indicates low level of oxygen and kind of draw a line between high oxygen and good ventilation.

Gaynor: You’re not measuring density of the virus.

Lauzzana: Yes, there’s no test for that.

Gaynor: I’m guessing it’s not practical to do in all our rooms.

Lauzzaana: Right, I’d see you in 6 months.

First Briefings

LED Lighting & Air Conditioning at Angell, Burns Park & Community Part 2

We only had one bid on each of these initially. At Angell and Burns Park it was glass and glazing. We put it back out for bid. For Community it was selective demolition.

Abatement Project at Tappan Middle School

As we do this work, we typically run into needing to abate asbestos. The best practice if it is not being disturbed is to leave it and document it. We need an abatement contractor if we’re working on these items. At Tappan we are replacing the entire heating system. There is quite a bit of pipe wrap that has asbestos. For Tappan, we received almost a record 7 bids. 

First Briefing Questions

There were none. Trustee Johnson noted this was fairly straight forward.

Second Briefings

Prior to voting on items that were presented as second briefing, any updates from the district or additional discussion will be held. These were first presented last week

  • Annex AN-2026: Annual E-Rate Reimbursement Application for Network Infrastructure Contracts
  • Annex AN-2025: Roof Replacements – Huron High School, Bryant Elementary 

There have not been changes on the second briefing items. There were no additional trustee questions or discussions.


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Consent Agenda

The board will vote to approve the entire consent agenda:

  • Annex AN-2026: Annual E-Rate Reimbursement Application for Network Infrastructure Contracts
  • Annex AN-2025: Roof Replacements – Huron High School, Bryant Elementary
  • Approve Minutes from the August 26 and January 7 Closed Sessions
  • Approve Minutes from the March 10 Regular Meeting

Motioned by Kelly seconded by Gaynor. No discussion. Motion unanimously passes.

Board Action

The Board will complete the Monthly Reconfirmation of COVID-19 Extended Continuity of Learning Plan.

This comes up a little earlier than usual. Next week is a study session and we don’t have a meeting after that.

Swift: The plan you’ve reviewed the last two weeks is the Extended Continuity of Learning plan for April.

It was motioned by Lazarus who read the required text:

  1. That the Board re-confirms the delivery of instruction provided for in the District’s Extended COVID-19 Learning Plan;
  2. That the Board directs the Superintendent or her designee to report to CEPI, in the form and manner prescribed by CEPI, the instructional delivery method that was reconfirmed; how that instruction will be delivered for each grade level offered by the district, including prekindergarten, as applicable; and whether or not, as determined by the department in consultation with the center, the district is offering higher levels of in-person instruction for English language learners, special education students, or other special populations.
  3. That each month, the District will re-confirm how instruction is going to be delivered during the 2020-2021 school year at a meeting of the Board, and at said meeting the District will solicit public comment from the parents and legal guardians of students enrolled in the District.

Seconded by Baskett. No discussion. Motion passed unanimously

Items from the Board

Kelly: 

Washtenaw Association of School Boards which we are a part of has a number of new trustees. Since many of us use the MASB superintendent evaluation tool, WASB is bringing the training to the county to share the expense. I’ve sent an email to those on our board who have not taken it to gather dates. Once that is set, I’ll email the trustees who have taken it if you would like a refresher

With Gaynor I joined miss representatives in a quick meeting. It was helpful to hear perspectives f what’s going on this year but also what we heard about last year and see where we are in evolution of concerns. I think the best place to share concerns will be planning committee since we’ll be looking at our action plans.

Querijero: I’d just like to give a shout out March 20 from 1-3p Survivors Speaks & Books for Kids is having a free book fair hosted by WCC & Parkridge community center

Johnson: I’d like to thank our board members for their work today. And share my condolences and thoughts about anti-Asian violence happening across the country. I want to make sure those in our community are supported and we are thinking about them. I’d be remiss if didn’t say something especially with the situation in Atlanta.

Gaynor: I just wanted to mention at the city schools committee the topic came up. It was relayed but long term incidents and will be working on a way to address it and of course we’ll partner to make sure we’re doing everything we can to ensure safety.


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Adjourn

Motion to Adjourn by DuPree, Seconded by Querijero. Meeting adjourned at 9:57p.

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