June 16 Ann Arbor Board of Education Meeting Notes

AAPS June 16 Board of Education Meeting Notes

You can watch the meeting live on Zoom (note I had to be logged in to Zoom to attend) or on Xfinity Channel 18. The district typically posts the recording split into segments the day after the meeting.

Note: We will update it throughout the meeting. Please excuse any typos, misspellings, errors (hopefully minor), etc. A summary will be added after the meeting.


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Summary

Environmental Committee is narrowing down their list of members from applicants. They have another meeting coming up.

The 2020-2021 amended budget had considerably more revenue than the original passed budget. The major change came from a steady foundation grant vs the budgeted cut. Additional revenue also came from federal grants for Coronavirus relief. As a result, the projected ending fund balance is $20.2 million – higher than the initial budget.

The 2021-2022 budget proposal shows a slight increase in foundation allowance, but a decrease in enrollment and loss of some one time funds including less COVID relief dollars. This leads to a decrease in income. The proposed budget predicts spending down the fund balance to $13.5 million. The 2021-2022 budget is based on 5 full days of in person school this fall plus offering A2 Virtual asynchronously across K-12 and A2 Live for elementary.

Several comments submitted to public commentary centered around the budget. For the next meeting, they will be adding an option to submit a comment to the budget discussion public hearing.

Summer Food Distribution locations and hours have changed. See our updated food distribution article.

Summer learning has 4300 students already enrolled – most programs are free of cost. Some are by invitation, others are by family enrollment. Most classes start after July 4. Rec & Ed camps are being offered and are filling up.

Childcare has been a hotly discussed topic. The district hopes to offer programming to cover the important 4-5:30p hours at elementary. They will prioritize the schools most impacted by poverty. 

First Briefings on bond work and repairs. As part of major reconstruction projects at Community, Tappan and Scarlett, the district is planning to replace IT infrastructure. Ceilings will already be down and will include upgrading cabinets, wiring, and running wiring trays to each classroom.

The Firewall system needs to be refreshed especially after over-utilization the last 15 months. The new system will increase cybersecurity and also improve speed.

The Hosted VoIP service needs to be renewed. Hardware has already been purchased, this is the service. The service proved very adaptable to the switch to working from home.

Masonry repairs are needed at Tappan. They are typical of a building of that age. The district is recommending a more extensive repair that should last longer.

There were some brief questions on the second briefing for Sexual Health Education Advisory Committee (SHEAC) Curriculum Materials. The new materials are more objective and inclusive and more easily accessible for students and teachers. There was community feedback in the process, but little feedback otherwise.

In the Consent Agenda, the board approved the previous meeting minutes and several donations. They took Board Action to approve the SHEAC Curriculum Materials and to adopt the FY 2021-2022 Tax Millage Resolution.


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Note: I missed a bit of the start of the meeting as I had trouble connecting to Zoom. This week I had to be logged in to Zoom instead of just providing my name and email address.

Call to Order

Trustee Kelly is running the meeting today.

Moment of Silence Natalie Rose Cameron

A Teacher I believe at Abbott. I connected during the tribute.

Moment of Silence for Grace Obungu Clark

A Skyline 10th grader who previously attended Carpenter and Scarlett.

Roll Call

Present: Lazarus, Gaynor, Baskett, Querijero, Kelly, DuPree

Absent: Johnson

Other Attendees: Swift, Osiniski, Cluley

Agenda

Motion to approve by Lazarus. Trustee Kelly presented Trustee Gaynor’s request to add Environmental Sustainability to Committee Reports at point C. Trustee Lazarus accepts the addition to her motion. Seconded by DuPree.

Unanimously approved.


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Public Commentary

As is our practice, we did not cover public commentary. There are 31 comments tonight. Comments are available on BoardDocs. Ms Osinski and Mr Cluley each read half of the comments. The total time for public commentary is limited which can lead to only portions of commentary being read when there are many comments. And, the comments are typically read very quickly to be able to read as much as possible in the time constraints. With such limited time per comment it is even harder to try to capture the context of the commentary.

Clarifications

Kelly: Thank you for all who submit public commentary. For those concerned about comments cut by time, trustees and the public can see the full version (linked above).

A couple items on budget and child care will be discussed with later topics.

Reports of Associations

None.

Board Committee Reports

Bond Committee

Lazarus; They met June 4 & 11. and reviewed proposed construction projects to be submitted last night including a new playground at Westerman preschool.

Finance Committee

Gaynor: We’ve met 3 times in the last 2 weeks. A major issue is the amended budget for the current school year just ending and that proposed for next year. Also have 4 first briefing items with technology, infrastructure and building repairs for this meeting.

Environmental

Gaynor: Trustee Johnson, Querijero, Gaynor, Swift, Lauzzana & Minnick reviewed 71 candidates. They winnowed down to a manageable number and will reconvene to get a final selection.


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First Briefing

Kelly: Budget process does include opportunity for public input. This is the first hearing. Bring your questions forward. We will review a couple more times this summer.

2020-2021 General Fund Amended Budget

Swift: Every month we review the numbers to where we are. Finance committee is Chair Gaynor, Treasurer Lazarus, and Querijero. Each month we review with the full board. In June we settle out and amend the budget for this year (2020-2021) and also projecting the budget for 2021-2022.

OOften in June we have many fundamental questions unasnwered. This year is as usual. We don’t know our per puplil funding and can’t confirm enrollment untill Fall. This year with COVID there are far morequestions.

This year’s budget is about a few things.

The overall narrative of this year’s budget is really about COVID response and staffing expense. Education is always a human dense activity. We are proud of our team.

Some highlights for this year:

  • COVID emergency management, preparedness, & response training
  • Improvement of ventilation & replacement of filters
  • COVID testing (9000+ administered)
  • PPE for staff & students
  • Addressing healthy water – testing & mitigation
  • Free Wednesday & Saturday enrichment programs
  • Vaccination Clinics (500 individuals received 2 shots)
  • Additional disinfection & cleaning
  • Food distribution – 22 sites and front door delivery
  • Support for students & families with devices, support, and connectivity
  • Software & technology, tools & platform training & support
  • Digital Library

These items impact every line of our budget. They have all been impacted by the pandemic

Minnick: We’ll start with he amended budget for 2020-2021 and segue into the 2021-2022 budget.

The format presented is as required by the State of Michigan. It includes the original budget with the proposed amended budget in the second column.

The revenue is higher than originally forecast.

State Revenue was higher with a $12.5M increase in the foundation allowance. Last year it estimated a $700 per pupil decrease based on the May 2020 consensus revenue conference. But it remained flat, resulting in $12.5 more. There was an unanticipated one time funding allocation totaling $1.2 million. Statewide enrollment decline included AAPS which was a loss of $1.6 million. The superblending method used to help districts offset revenue reductions from enrollment decline.

Federal revenue included the ESSER (Elementary & Secodnary School Emergency Relief) was $1.29M. Two rounds of Coronavirus Relief Funds – $350/pupil (11p) and $12.32/pupil (103(s) – $6.29M & $221 K.

Expenditures – Staffing needs were $5.9M and COVID-19 Supports $10.6M. COVID-19 Support reimbursements are to be determined (grants or otherwise).

Impact on bottom line:
Projected Ending Fund Balance is $20.2M – 7.39% of revenues and 7.40% of expenditures.


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2021-2022 General Fund Proposed Budget

Shows the 2019-2020 Audited, Amended budget for 2020-2021, proposed budget for 2021-2022

Revenues: Again the state and federal are the largest differences year to year.

Foundation allowance is predicting a $50/pupil increase based on the House proposal. The is $0.84M. For enrollment we anticipate equivalent to Feb 2021. The value will return to the standard 90/10 – October 2021 & February 2021. This is a negative value of $9.06M. Eliminate the one-time per pupil funding of $1.17M

Federal revenue: The one-time grant funds from last year must be removed (those listed above – $6.29M CRF, $221k CRF, & $1.29 ESSER). But they anticipate adding the ESSER Fund II which is $2.76M.

For expenditures some highlights are full day, 5 days a week instruction, continuation of A2V secondary, and A2V & A2VLive for elementary. Costs for employee group & collective bargained salaries, healthcare, retirement, attrition, COVID-19 supports – both grant funded and non-grant funded.

Looking at the impact: The projected ending fund balance is $13.5 – 5.1% of revenues, 5% of expenditures. 

The budget is a spending plan. We’ll monitor the spending through summer and fall. We saw a theme of how fund balance changes across the year in monthly monitoring reports.

Trustee Questions

Gaynor: Of course the big issue is availability of federal funds that have been tied up by State Legislature. I saw possibly some good news this week. I know we have a conservative approach. The likelihood is we will be getting some more money. I’m sure we have a wishlist for hiring we can’t get to yet.

DuPree: Is it ok if I repeat some questions I had before to make sure folks can understand the same things can? 

Around our options in person, virtual, and the third option. With the virtual we may need to increase our staff. Which staff would we have to hire to cover virtual programming?

Swift: We opened full A2 Virtual both at elementary and middle school last year. It had been running in high school prior. We do have a strong team there already. Just like we do every summer we will monitor enrollment and adjust staff according to enrollment – whether it’s for in person, A2VE independent, or A2Live synchronous option. We’ll staff accordingly & update through the summer. At this time we’re expecting a normal amount of hiring.

DuPree: From what buckets do the hotspots and that type of technology come out of?

Swift: The support for our families to remain connected both in virtual and traditional face to face environment is from a variety of areas. The Comcast program where we pay a reduced amount and the hot spot in a home can be addressed through COVID dollars, some through technology funds, certain other grant funds. We always use the tiered approach to funding – one time money, COVID money, grant money, and holds general fund as the last option since that is used for staffing. In this size of a budget that line item is not a big percentage and I feel confident about being able to continue it.

Minnick: Dr Swift’s answer was spot on. We try to use grant dollars where possible to provide those supports. We’re committed to that – technology is paramount.

Baskett: I want to highlight opportunities for the community to have input into the budget. It doesn’t take a coalition to have input into the budget. There’s a monthly meeting open tot he public, these meetings, and anyone can give input at any time. As a board we approve as recommended by the subject matter expert in education budget. While I recommend the efforts of the Michigan Education Justice Committee, we value local decision making. If you see what is happening – feds released money to states but people are making decisions on how to distribute. We have to make a decision on the budget, but don’t know what reimbursements are coming. We’ve seen where we make approvals not knowing what we’d get and when promises made were not kept. Once the state asked for money back in January and we with our fund budget could do it without making cuts like others had to do.

DuPree: A parent asked a questions about how much of the ESSER funds did we already use to prepare buildings like with ventilation?

Minnick: The monies I emphasized on the budget have been spent. We allocated them for ventilation, PPE, training. We continue to track costs that may or may not be eligible for reimbursement. We are fully utilizing every dollar of those coronavirus grants.

Lazarus: Thank you for the clear concise presentation. id on’t like to see the brackets around numbers. We are by low required to pass a budget by June 30. The state is not required to provide us a budget until October 1. Last year when we passed our budget, we were doing it in the dark. We didn’t have a budget from the state to give us an idea where we were. They also took money away from us in the 11th hour which caused problems, but had COVID dollars to help get us out of the hole almost overnight. As you can see from the comparison of original to amended the federal dollars helped rightsize our budget plus we were conservative believing we would need to dig in to fund balance. Fortunately we did not need to do that – but still we barely broke even. All those one time monies we were still close to a zero sum budget. 

Looking forward, those things that we implemented and I understand talking to trustees around and outside our community they are not providing a virtual options. Young elementary students will probably not be vaccinated – I hope they will be. We are committed to keeping our younger students safe. There will be no hybrid. But there will also be a 5 day in person option. We’re trying to meet every family’s needs for their child. We’re looking at digging into our fund balance. Hopefully that can be subsidized by COVID dollars. As fiscally sound trustees we have to budget what we know or believe we will get. 

Some people may thing this is a very conservative budget, but it is one we believe we can support. I hope we can do an amended budget as covid funds are released at the state level. We hope the community will contact the state legislators to help release these funds so our students can have a strong fall. Fudns are out there, it just hasn’t been clarified how it will trickle down to the local school district level.

Baskett: About retirement percentages, we have to pay at a rate we have no input to. What are we budgeting in terms of that percentage.

Minnick: We are budgeting at 44% because we have so many employees in different groups. Whatever school budget comes out will include what supports for retirement funding.

Baskett: How long has it been 44%?

Minnick: That is a combination of unfunded actuarial liability that the state passes through and the foundation amount of the retirement plan employees are in.

Baskett: How much of an increase is that from last year?

Minnick: I don’t have that 

Baskett: I apologize for not asking in my briefing.

Swift: Ms Minnick will check that, it does seem higher, but I think it was around 40%.

Baskett: We have to pay it. We have gotten money from the state for retirement in the past and had to give it right back to fund it.


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First Public Hearing on the FY 2021-2022 Budget

Swift: It is posted on the agenda for this evening and next Wednesday as well. Only one is required. We traditionally have done 2.

A couple commenters in our regular public commentary offered comments on the budget, but no one specifically submitted commentary on the budget.

Kelly: When folks come to the web, are they given the choice between Public Commentary and Budget Public Commentary?

Osinski: I don’t think we have that.

Swift: I think that’s a step we have to take for the next meeting. But they can always note which section it is for.

Kelly: I don’t think having something happen 45 minutes earlier in the evening affects our ability to hear it.

Baskett: Kelly you asked exactly as I was going to. It is important we separate that out going forward.

Information – Superintendent’s Update

Swift: Wrap-Up of 2020-2021. 1459 Class of 2021 Graduates. A big shoutout to Huron who graduated in the rain. Congratulations to all members of class of 2021.

Summer Food Distribution (Note I updated our list earlier this evening with the new AAPS and am udpating other areas). Secretary of Agriculture joined distribution at Huron High School. A firm commitment to continue to support children and families. Families are also getting EBT cards.

Summer Learning program continues. About 4300 students currently enrolled – 

  • 914 Elementary
  • 488 Middle School
  • 733 High School
  • 300 A2VE
  • 900 A2V Middle/High School
  • 204 english language learners
  • 588 Special education
  • 160 summer music.

Rec & Ed Camps are filling up. Enroll now. They started June 14 and will continue through August 27. Safety Town will be held. 

Fall starts on Monday, August 30 – before Labor Day. Labor Day weekend is a 4 day weekend.

We are redesigning before and after school programming. An update was shared with parents on Friday. They are looking for enrichment opportunities through Rec & Ed which will allow it to be staffed. Focused on student well being, fun, etc. Will be based on the model of the free programming. With he needs of working families in mind the after school session has been extended for 4-5:30 timeline. A longer session. Fall adventure will cover the fall semester. We understand the programs are critical and needed. But with current staffing situation we will open as we can staff them. As classes open for enrollment, information will be shared through the school email. Likely through the school principal and a district email just to the school. Programs won’t be the same at each school. Start with priority for schools with the greatest impact from poverty. One of the delayed effects of COVID is a staffing shortage.

Tomorrow at 6p is a Community Information Session about Fall Back to School time. Principal Robin Cocker from A2Virtual – both A2 Virtual Elementary and A2 Live. We’ve had a lot of questions from parents about the options, so she’ll be joining us.

Friday and over the weekend we’ll be working with a community engagement around hiring the Huron Principal. More information will be shared tomorrow.

We are able to reserve a spot for students and families when they complete the InfoSnap registration. It will also include information on required vaccinations for fall. Enrollment is brisk. It’s a little ahead of pace for this time of year. We’re excited about full operations beginning August 30.


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Trustee Questions

Baskett: Could you go to the slide with the 4300 students on summer learning? I want to review how students are asked to patriciate? All volunteer, some asked, etc.

Swift: It is all of the above. There are some students we ask to participate especially the programs for learners with special needs, English language learners. For high school we ask students who have credit recovery and other needs. We also have a wide variety of students who choose to move ahead, lighten load, etc.

Baskett: When does it officially start?

Swift: I’ll need Ms Linden. It depends on the program. They have various start dates.

Baskett: I know we reviewed this previously. I’m just too lazy to look it up.

Linden: On our website a2schools.org/summer the start dates are listed. They’re all different. The elementary mostly start after July 4. Middle school starts about a week later. High School is after July 4. English Language Learners are various.

Swift: Help from a teammate – SISS is the earliest on June 28.

Linden: It does with the exception of maybe an English Language learners. We’re trying to stagger so the EL programs don’t impact students from other programs.

Baskett: So students will get a bit of a break before enrolling in summer learning. Can you address concerns about out of pocket costs?

Linden: The majority of programs are free. If families are choosing an A2Virtual that they are not retaking, they do have a fee and are reduced this summer due to pandemic. The summer music program does have a fee, but scholarships are available and we don’t turn anyone away. Reach out if there is a concern about fees.

Gaynor: Questions on two topics. The first is from public commentary – we’ll do whatever official childcare we can but fill in with rec & ed programming. Can you give us an idea how much of the weekly need will be met? 5 day a week? costs? Traditional Rec & Ed are more expensive than childcare. Can you give some detail on what families can expect?

Swift: I appreciate and know those questions are pressing. We’re in the process of sorting out the redesign to meet the needs of working families as we are able. We’ll update just as soon as we can including cost, hours, and what to expect with schools open for that. It won’t look the same in every school.

Gaynor: The board received over 200 letters – many form letters – about the district’s decision on Skyline commencement to cut a few second where a student displayed a Palestinian flag – I believe it said Free Palestine. I know many people expressed disapproval. I don’t want the district to be known as one that restricts free speech.

Swift: I have updated the board to meet with he most connected state holder groups. I’ll be able to share information in the future after a few more meeting. We’ll be sharing with you and the community.

DuPree: Part of the question Trustee Gaynor had. About before and after care, I understand we’ll be focusing on Title One. Would private childcare services be able to help fulfill the need? A couple time they referenced Community Daycare model.

Swift: We are working with the contractors we have used in the past to clarify the expectations and awaiting COVID requirements and guidance for young children gathering together in schools. If you’re asking about contracting with additional providers in our school, we will be looking at all options. We’re working with our team, recalling our team, we want to work with those who have been with us. We’re taking it step by step, week by week, and will inform folks when we can confirm and open for enrollment. As difficult it is, it is important to work with confirmed staff and prepared locations. Hopefully we’ll see a rebound of our workforce. That question you ask is among the areas we will be working.

Querijero: Thank you for the efforts and leading the efforts. I know it’s just been a month and I can see the team is working hard on it.

Baskett: I want to manage expectations. There will never be enough safe affordable childcare in this district, state, or country. Whereas we can continue or not continue with the private vendors, they never fully addressed the needs in our district.

Kelly: Thank you for reminding us what a true infrastructure need childcare is.

First Briefing

IT Infrastructure Plan – Community High, Scarlett Middle, Tappan Middle

Lauzzana: As part of significant upgrades at Community, Scarlett, and Tappan, we are also recabling the network to CAT-6 and low voltage lines. With the ceilings open, it is a good time to do this. They all lead back to IT rooms – fire suppression, networking, phones, etc. Augmenting closets through building, recabling racks to meet new standards, relabeling, adding new intermediate distribution locations, temporary classrooms, new class rooms at Scarlett. Lowest bid was $457K with a 10% contingencies. Total ($503k) to Turner Electrical Services to be paid from 2019 bond funds.

Baskett: We don’t really have a choice in this right? We need the new stuff to take out the old stuff.

Lauzzana: This is pretty basic – the brains of the building. Controls on HVAC, fire alarms, keycard access, doors, and all the IT needs.

Baskett: Not being an IT person, this just makes good sense right? Everything needs to be upgraded over time.

Lauzzana: This is the perfect time to do this.

Querijero: I’m curious what the lifespan of these improvements are?

Lauzzana: I’m glad Dr Kellstrom is here.

Kellstrom: It has a lifespan of 10 years, but in education we always get more. The CAT-5 and below had less rules and less shielding. We’ll be doing testing over it – no kinks, everything working. If a cable breaks a one run replacement is easy. This is like moving from a 2 lane highway to a 4 lane+ superhighway.

Querijero: When will the work take place?

Lauzzana: IT will start this summer and run through the school year to next year as the upgrades go.

Querijero: With no impact on learning?

Lauzzana: This actually ensures connection as some classrooms are relocated temporarily.

Lazarus: I think we talked about it in bond, but I don’t remember if we got an answer. Because we’re doing all this work with fire suppression, and lighting, etc. It makes sense to do it once. Are we allowing for additional expansion space? 

Lauzzana: That’s a great question. I’m always amazed when we pull down a ceiling, It is a mess of low voltage wiring. What we are doing is installing cable trays above the grid ceilings so there is a clear path should we need additional wiring the pathway is there from the hallway to each classroom.

Kelly: We certainly weren’t worrying about running cable when Community was built 100 years ago.

Firewall Refresh

Swift: Not a day goes by in the news that we don’t hear about the importance of cybersecurity. In this year of being more dependent on our devices, the team has taken time to ensure security for each and every student and to protect our organization. We are partners with districts that have had this experience.

Dr Kellstrom will take the lead. I appreciate the way she uses metaphors to help the lay people understand.

Kellstrom: AAPS is a large district. A significant increase in media usage, student devices with COVID. And we’re doing extensive works. Firewalls are just security appliances that act as a conductor of the network activity. They block the bad stuff while keeping our staff and students. COVID has pushed this up by 6 months We need to replace now> Our current firewalls were never designed to do what they’re doing today. Almost 15 months with over utilization. We really need next generation to boost performance, add security measures, and let us monitor within and without district. Originally firewalls were meant to be a perimeter. In today’s world we’re doing internal and external so a perimeter doesn’t really work.

We’ve been testing proof of concept. In March we noticed a significant degradation of one firewall and replaced it with slightly lesser than we’re looking at now. We noticed an immediate improvement. We’ve worked with Community Colleges, Colleges, other districts. That’s how we developed what we did. This is a recommendation in $449K in hardware, software, professional services.

Querijero: How long do we have warranty and maintenance service?

Kellstrom: We put in for 3 year, but we expect to perform for 5 year. We currently work through erate for appliances. When we renew that in 3 years, we will add the new firewalls to that.

Kelly: This is going to demonstrate how outside my skillset this is. What is a firewall – a CPU, software?

Kellstrom: It’s the size of a book. It slid into a slot on the data center. It is an appliance that comes with software. It builds a digital protection fabric. 

<sorry, my daughter came in with very important questions about watching Loki>

We do look at websites students are going to, but that’s really managed by Securely. We don’t manage the individual data. It gets archived and packaged and kept private. There’s few of us who have access to all the information. Our job is to build the pathway for everyone to safely 

Kelly: We just maintain the roads and make them safe, not ensure individuals drive safely.

Kellstrom: Yes.


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Hosted Voice Over Internet Protocol (VoIP) Telephone Service

Swift: This is not the hardware but the service. We did the phones not too long ago.

Kellstrom: We use a hosted Voice over Internet Protocol (VoIP) phone. The current service gives us nice robust features now and during the pandemic. We were one of the few that could completely turn the phone system inside out. We had districts calling us to how we did that. The VoIP allowed us to do that. It is scalable for now and future needs.

The current provider was half the cost and worked with our existing hardware. Two other companies had additional costs for their own hardware and training plus didn’t really work with the E911 that is important. Sentinel Technologies. No training needed. They also included a few one-time costs to build resiliency instead of just redundancy. Do a gap analysis of E911. This is a 3 year contract with an annual cost of $292K. The first year also had $49K for system security upgrades. Phones are another access point for cyber criminals.

Tappan Masonry Repair

Swift: The exterior masonry at Tappan has been on our list for repair. A while back we cleaned it up soon. This is a more thorough approach. I appreciate doing this work to keep an older building in better shape.

Lauzzana: The newest expansion on the east side is in good condition and not included in work. Failing window trim – not enough overlap. Coping failure at roof, stones are separating and destabilizing. These conditions exist around the perimeter of the building and the older addition.

With a professional engineering firm, assessed parapets and 3rd floor lintels. Base bid was to fix a bit and cap the top of the parapet with sheet metal. And how much to do a better job by removing coping stones, reanchoring. 

Base bid was $234K. We recommend approval of the alternate of $225K at a total of $450K with a 15% contingency. $528K to Ram Construction Services in Livonia. One bidder was significantly lower. They didn’t understand the work scope on the alternate. Their bid was only $5k on the alternate and they withdrew their bid. Work would happen this summer.

Kelly: Is the wear & tear we see typical in a building that age, or are there lessons to be learned as we go to construction with bond money?

Lauzzana: It’s fairly typical. You can see there was caulking in joints that should have been filled with mortar. I think there were some good repairs and some questionable repairs over time. For a building this age, it’s pretty typical to do masonry reconstruction.

Baskett: Some of those look like safety issues. How often do we look at buildings for such things?

Lauzzana: We did on Tappan and Slauson a small contract where the face of the brick was falling. The first 1/4” of brick falls off. We did a small repair scope to take care of safety concerns. The other area of concern in the district but don’t see an immediate issue is tall chimneys at older buildings. We’re removing at Community with the installation of a new heating. Removing it is cheaper than repairing it. But they’re probably the next thing we’ll need to look at, but we’re not aware of current issues.

Baskett: Have we worked with Ram before?

Lauzzana: Not in my 3 year, but they’re well know and Gillibane has worked with them before.

Kelly: I have a request. We are headed into rapid fire. When we take action on tax, the person making the motion will need the document in Board Doc to read the 6 paragraphs.


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Second Briefing

Sexual Health Education Advisory Committee (SHEAC) Curriculum Materials Adoption for Fall 2021

Note: The first briefing was presented at the May 26 meeting which I did not take notes on due to a finger injury.

Swift: No changes. It is as was presented last meeting.

Baskett: Are presenters present, or can be for questions?

Swift: I have Ms Linden who has overseen the process and can come on.

Baskett: I want to bring this forth to remind the trustees and viewers that this is local decision making. I’ve learned how we do sexual health is not how it’s done around the state. I should probably have asked before. We’ve been more progressive than other districts in the past. Us moving forward will be any different than other districts or ourselves in the past.

To my knowledge we have not received one communication about this. That’s pretty consistent with the past. 

How different would our sexual health education be vs other districts?

Swift: Forgive me, we also have Katie Hamilton and Kristin Stoops. This is local influence over community schools.

Linden: Our goal is to always present sexual health factually but to make sure all our students have a place in it. You will see inclusion of all students. I’ll leave Katie & Kristin to share how it compares us to other districts. It is in use in other districts.

Stoops: The whole structure around how the curriculum was reviewed and brought to you represents a community effort. With the makeup of the community.

Hamilton: I agree with Ms Stoops & Ms Linden. We’ve been asked by teachers and SHEAC to provide a more updated curriculum and that is what this is allowing us to do. More objective and inclusive and more easily accessible for students and teachers.

Baskett: Our vote is required before moving forward, correct? If board members decide to take a different path, that would halt proceeding correct?

Linden: That is correct.

Baskett: We haven’t had any negative feedback. We are responsive to community input. 

Baskett: Are presenters present, or can be for questions?

Swift: I have Ms Linden who has overseen the process and can come on.

Baskett: I want to bring this forth to remind the trustees and viewers that this is local decision making. I’ve learned how we do sexual health is not how it’s done around the state. I should probably have asked before. We’ve been more progressive than other districts in the past. Us moving forward will be any different than other districts or ourselves in the past.

To my knowledge we have not received one communication about this. That’s pretty consistent with the past. 

How different would our sexual health education be vs other districts?

Swift: Forgive me, we also have Katie Hamilton and Kristin Stoops. This is local influence over community schools.

Linden: Our goal is to always present sexual health factually but to make sure all our students have a place in it. You will see inclusion of all students. I’ll leave Katie & Kristin to share how it compares us to other districts. It is in use in other districts.

Stoops: The whole structure around how the curriculum was reviewed and brought to you represents a community effort. With the makeup of the community.

Hamilton: I agree with Ms Stoops & Ms Linden. We’ve been asked by teachers and SHEAC to provide a more updated curriculum and that is what this is allowing us to do. More objective and inclusive and more easily accessible for students and teachers.

Baskett: Our vote is required before moving forward, correct? If board members decide to take a different path, that would halt proceeding correct?

Linden: That is correct.

Baskett: We haven’t had any negative feedback. We are responsive to community input. 


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Consent Agenda

The Consent Agenda includes

  • Approve Minutes of the May 26 Regular Meeting
  • Approve Donations to Huron Auto Lab, Huron CTE business, Tappan library $8k anonymous donation, and $2500 to Pittsfield from Bob’s Discount Furniture

Motion to approve by Gaynor.  Seconded by Lazarus. Unanimously passes

Board Action

Adopt the FY 2021-2022 Tax Millage Resolution

Minnick: We go through this every year. The district has 4 levies, 2 types. The operating levy on non-homestead properties (non-PRE principle residence exemption properties). The state assumes we level the full 18 we are allowed to. Generate about $1.9 million. 

(Again my daughter interrupted here)

We don’t have a say in those values. Sometimes there is a Headlee rollback when taxable values grow in excess of approved rate.

Kelly: We see this once a year, but it can be quite nuanced. I see no questions

Trustee Gaynor made the motion reading the required 6 paragraphs that Trustee Kelly reference earlier.

Seconded by Lazarus. No deliberation. Unanimously passed

Adopt Sexual Health Education Advisory Committee (SHEAC) Curriculum Materials for Fall 2021

Moved by Baskett. Seconded by Gaynor. No deliberations. Motion unanimously passes


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Items from the Board

Baskett: I’d like to request about agenda planning to schedule the superintendent’s informal evaluation. We’re mid-year and haven’t yet had a sitdown with Dr Swift. I’d like to put some urgency around that.

For professional development of us as an entire board, I’ve sent a survey around. Those dates have changed due to feedback. I’ll send more dates around.

Gaynor: I don’t believe I got that email.

Baskett: I want to share a heads up that late this afternoon I sent an article on critical race theory and the advocates against it have surfaced in Michigan. If you haven’t done any research, it may come to our community next.

I wanted to mention Juneteenth. For the first time this year it is a city holiday, and hopefully will be a national holiday having passed the house. The NAACP is working to a compromise. When we started planning we thought the summer was shot in terms of events, but it’s changed. So we’re offering both. (I’ve got the event on our calendar). The virtual event will include announcement of scholarships – two Skyline students are winners. 

DuPree: Senate just passed to make Juneteenth a national holiday. Grand opening Willow Run Acres opening at Vestergaard farms (will be adding to our calendar)

UM is having a webinar on how to be an anti-racist at 10a tomorrow.

Kelly: US Dept of Education all be accepting Title IX of sexual orientation or gender identity. 

I’d like to conclude by saying congratulations to our retirees. I just wish there was a better way to send folks off than a pandemic.

Adjourn

Motion to adjourn by Baskett seconded by Lazarus. Unanimously passed. Meeting adjourned at 9:51p

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