April 21 AAPS Board of Education Meeting

April 21 AAPS Board of Education Meeting

You can watch the meeting live on Zoom or on Xfinity Channel 18. The district typically posts the recording split into segments the day after the meeting.

Note: We will update it throughout the meeting. Please excuse any typos, misspellings, errors (hopefully minor), etc. A summary will be added after the meeting.

Table Of Contents


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Moment of Silence

For Forsythe Teacher Stephen Kleczynski who passed away on Sunday. Mr Steve taught in self-contained classrooms.

Attendees

Attendees: Kelly, Johnson, Dupree, Gaynor, Querijero, Baskett, Lazarus

Non-Voting Attendees: Swift, Cluley, Osinski, Bacolor, Lauzzana, Linden, Robin Bailey, Liz Lucier, Angela Newing, Kevin Karr, Jeron Bryant, Michael Sumerton, Bernard Bell, Sarah Schemanske, Amina Allen, Alison Epler, Evelyn Daugherty, Sarah Pope

The agenda was unanimously approved after a motion by Kelly with a second by Querijero. Trustee Baskett asked about her earlier letter on electric school buses. Does it relate to sustainability. It seems no one received it. She will add it to items from the board.

Public Commentary

As is our practice, we did not cover public commentary. There are 57 comments tonight. Comments are available on BoardDocs. Ms Osinski and Mr Cluley each read half of the comments. The total time for public commentary is limited which can lead to only portions of commentary being read when there are many comments. And, the comments are typically read very quickly to be able to read as much as possible in the time constraints. With such limited time per comment it is even harder to try to capture the context of the commentary.


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Clarifications

Swift: We always appreciate when people address the boards and those who have emailed and reached out to us in other ways. Your full comments are available on Board Docs so we can read the full comments. I believe most of what we will be discussing tonight will serve to clarify.

One commenter spoke to publishing our district COVID data. We do review at every board meeting and update on a daily basis. We will cover in superintendents update and want to make sure everyone knows it is there.

Gaynor: I just want to give a quick thank you. I put out request for feedback from people who have kids in hybrid classes right now. I want to thank everyone who responded. If I haven’t responded to you I will. I’ll have more comments later in the meeting.

Johnson: I want to echo Dr Swift’s thank you for sharing your comments. Public Commentary should be available to everyone on Board Docs (We have the link above). It does demonstrate the breadth of opinions we have in the community. We aren’t tallying votes. We’re tryin to get all the information and make decisions based on that. We are listening.

Board Committee Reports

Planning Committee

Kelly: Myself, Gaynor & Querijero met on April 16. We reviewed the Sustainability Committee report. I’ll be bringing it later in first briefing to get community’s thoughts.

Superintendent Update

Swift: To round out the information we are sharing. We will then share after board discussion with families, staff, and community.

Today is Administrative Professional’s Day. I know you all want to join me in recognizing our office professionals in service to children, families, schools, and community. The office professional is often the first face we see entering a school building or contacting. Your smilies, responsiveness are a critical reassurance for students, staff, families, and community.

We’ll start with a statement on 

  • Spring Assessments
  • Moving forward for Spring, Summer, Fall 2021
  • AAPS COVID-19 Status Update

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Spring Assessments

State request to the federal government to waive spring assessments was not approved. However the state has agreed not to hold to the 95% participation rate.

We’ll use a different approach this year – an opt-in. This shift is around recognizing need for students, teachers, and families to connect and not to be distracted. Our focus must be on teaching and learning and minimize disruptions to that process. We know state assessments aren’t necessary. The most valuable assessment we have is the observation of a master teacher. We will continue with student supports, interventions, etc. All that work continues. We won’t be administering to every child as we usually are required to. These are at elementary – MStep, PSAT, SAT, WorkKeys.

If parents choose to have their students assessed, we will follow through on that. These tests are not and have never been connected to class placement or student support. They’re not the only piece of data we have used.

The legislative package last summer required us to use NWEA. That continues in the spring as planned since we are obligated to do that. That is for K-8. But the other state assessments are opt in.

Grades 9-12 have test dates next week. The SAT also offers another date on May 18. I have quite a few emails from parents concerned that if students didn’t feel comofortable next week, what would be the other date. We will share that date

Elementary and middle school students will hear directly from their teachers and principal so they know the schedule. The MStep & other assessments cannot be completed virtually. If parents choose to opt in to spring assessments, we will use COVID mitigation strategies as we do every day at school.

The next step is parents should look for and anticipate a communication directly from school principal that will have a link to raise their hand to opt-in for spring assessments. Otherwise there is no action needed.

Trustee Questions:

Kelly: Thank you for this. I think it’s highly appropriate we change to an opt-in model. What does it mean for some students if they don’t have this data – special education eligibility. We use a pattern of strengths and weaknesses. I’ve had experience where they need to have multiple types of patterns that agree. If a family doesn’t opt in of testing that would fill the place in the formula, how will we be sure we don’t lose the student who would otherwise be eligible. 

Swift: We have quite a number of data points we can use in every content area – reading, writing, match. Whether that is curricula based or NWEA we will have significant data without the use of MStep. MStep was usually our last piece of data. I would reassure and we can have Dr Fidishin and Ms Linden join for a more detailed answer on that. 

Kelly: If we’re hearing about a student’s reading we’ll find strengths -like normal scores in math or other areas, but when looking for a reading we might have a norm or age referenced and district assessments that show a student is struggling. If those aren’t showing up in teacher report or report cards, we’d look for the 3rd data point. Without a state assessment we wouldn’t have that data. Perhaps we’d find a pattern with fewer data points.


Swift: Not necessarily with fewer but different data points. For reading it might be running record, content assessment, LEXIA (nationally normed), NWEA. In reality the MStep scores while a data point they have not been a very discrete method of evaluating for needs.

Kelly: I’m glad we can ensure students who ned support can get it.


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Spring, Summer, & Fall 2021

This is our closest board meeting to Earth Day. Dr Swift sacred some work from Lawton Elementary Schools. I’m delighted later this meeting the Planning committee will be bringing forward the Environmental Taskforce.

As we discussed last week, we are on the stages with in person learning. Due to the rapid and continuing rise prior to last week, the Board delayed 4th and 5th grade and grades 6-12 to May 3.

We’ve added a few things to our report last week. COVID remains at high levels, but case numbers appear to be leveling. Many districts around the state have returned to full virtual. While our case numbers in Washtenaw are high, some parts of the state are higher. AAPS has not seen escalation among elementary students & staff in-school hybrid.

A quick look at the chart from Washtenaw County, as of 4/16 we had the highest weekly cases yet.

Michigan K-12 case report notes AAPS at Mitchell Elementary. This is just cases transmitted at school. 173 staff & students in 41 new K-12 schools & colleges.

All AAPS school teams has had the opportunity for full vaccination. 27.5% Washtenaw County is fully vaccinated, 45% with one dose. Understand the critical COVID safety fundamentals – masks & distancing.

Readily available testing. Folks can get their test anywhere.  There is another event next weekend & we’d love to see 4th-12th graders at the event. The goal is to test weekly if the student is out and attending school. If even students would get a baseline COVID assessment would be a tremendous help.

Age 16+ is eligible and a huge benefit for high schools. I want to give a shoutout to partners at Michigan Medicine who launched an event for this evening focusing on 16-18 yo offering 850 vaccinations tonight. That’s a game changer for high schoolers. 

We are grateful that reimagine COVID year plan allows parent and family to be in charge of whether student returns at their transition time. Parents wanted to be able to remain virtual and that will remain.

I do want to point to family responsibilities for in person hybrid. Just a reminder of that screening every day. Either an alarm on your phone or a mental note, it is important to screen daily and remain home if there are any symptoms. Certainly immediately identify principal and speak to contact tracers if there are any positive tests. Students have a responsibility to wear a mask and follow safety procedures. I see the young students working hard on this.

COVID school is a challenge. Teachers, students, school teams, & leaders are adapting to hybrid learning. We do understand the concerns with the hybrid approach. We understand this is the balance that allows entry of students and families who choose in school learning. We are seeing after the transition occurs that thing settle into a rhythm. 

We respond as COVID cases occur in schools. Those quarantine and other decisions are in consultation with Washtenaw County Health Department. They are the public health authority. AAPS doesn’t quarantine anyone, the Health Department does.

Students who choose to continue transition to in school learning will do that 4-12th on May 3rd. AAPS will continue to monitor cases daily and take needed steps. 

Steps taken at classroom, school, grade level. We can work where we see cases rising. If there is a widespread increase in cases, we will take actions right away.

Additional Layers of Protection

  • Free Drive-Through Testing for those who are not vaccinated
  • Get COVID Vaccination if available (ages 16+)
  • Use family choice to stay full virtual if you have concerns
  • Exercise caution with social engagement outside home/family – Limit to outdoors and use precautions
  • Continue monitoring of situation

All grade levels have opportunity to return. About 70% of grade 4/5 indicate they intend to return. I do want to point out and the pattern is there that some schools are around 48/49% others are as high as 80% returning. 

Tonight is the second presentation on Summer 2021. Most programming free for AAPS students. Enrollment is open now. I don’t know of another district offering a more robust summer learning opportunity. We’re especially excited to offer the special education programming for those with extended school year and recovery services for students with special needs. Both virtual and in school learning opportunities. About 95% is free, we charge a little for Michigan Virtual and A2Virtual programs. There is a full summer enrichment programming with Rec & Ed.

For Fall 2021, we are looking at a full 5 days a week in-school learning. There is no plan for hybrid in fall. The spring enrollment is in progress with kindergarten roundups (March) and transition activities (on going). There will be a choice of a fully virtual learning program. We’re not asking parents to make that choice now. 

School will start on August 30, 2021!!

We will be asking this question in the spring:

“As we prepare for a full reopening of our schools on August 30, 2021, please share what you are most hopeful for that we should prioritize in our planning and work…”

There’s big disagreement in our community – some folks think we’re months too early, others think we’re months too late. I’m hoping we’ll come together to a strong summer program and a full back to school on August 30, 2021.


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Trustee Questions:

Kelly: I think these will be quick. Because the vaccine is now available 16+ and we’ve gotten support to get vaccines for those kids, do we see a scenario where vaccinated groups of 16+ wouldn’t be excluded from the building if there were an outbreak that would send home unvaccinated students?

Bacolor: What we’re seeing with staff and would be the same for students, is based on health recommendations that people who are fully vaccinated and show no symptoms they do not need to quarantine. We’ve been able to 

Kelly: It would be great if families and students recognize that vaccination can help preserve their special events.

Fall – I hear the same expectation every week. We will be open. There will be virtual. We’re not anticipating hybrid. Yet, we still get comments from folks about why won’t you tell us about fall. Can we do a Facebook post, tweet it? How can we get it in front of as many people as we can? Hopefully we can stop who ever is perpetuating that false narrative.

I do appreciate you noting that for some we’re too early and for some we’re too late. That’s the position we’re in. Last week we walked down the middle of the road and no one is happy. No matter what we do not everyone will be happy. Knowing that helps us asses and make decisions in data and not on politics.

Gaynor: Ms Bacolor are you going to do a short presentation because I have a question for you but would rather wait.

DuPree: I’m grateful that we repeated the info about fall. I agree that some of that is lost in the community. It is important to get that information over. We have a plan for staying home or full time in person. I understand one of the mitigation strategy is to encourage regular testing for students and families. Are there any ways we’re educating especially younger students on COVID testing and importance.

Swift: Thank you for words on fall plans. It is included in weekly updates as well as summer and linked it to the summer part of the website. Yet I know folks receive far too many emails.

The testing availability is really expanding. I know Ms Bacolor will talk about that. It may be that parents will soon be able to purchase over the counter tests. Things are moving rapidly in ability to get a test. Some tests are seen as better & Ms Bacolor will speak to that. It feels like until vaccinations come in that this may be a regular part of doing school together.

Johnson: I agree with Trustee Kelly it’s not easy walking down the middle of the road. No matter what we do, we won’t satisfy 100%. I believe we have satisfied some people. The thing that I get the most solace in is that we have been clear about our plans and follow through with them. Either people misunderstand what is being asked. The big is we offered the option for hybrid or virtual at the beginning of the year, and we didn’t deliver hybrid. We always said we would do it when it was safe and sustainable. That brings a sense of peace around that. The other dissatisfaction is with how hybrid is not ideal. To your point, it was created to use a dial and go in and out. We also understood there was a desire to not change teachers. There wasn’t a way to to guarantee teachers and I think that gets lost. Next year, we’re planning to not offer that hybrid.

My question and concern. I understand the desire to reassure parents about the fall> But I’m cautious about guaranteeing things that are months ahead during COVID. When we say we’re guaranteeing we’ll go back 5 days a week. Is that based not theory that distancing will be lifted? Will we have extra space? Isi ti vaccine availability. What makes you confident making that statement now? What about if we’re goign5 days a week and there’s an outbreak, what will happen?

Swift: The commitment to full in person for fall is based not he information we get from experts in three areas. Coming of vaccines, hopefully achieving 70% in our community. I was delighted to see we’re at 50%. That will naturally bring down community spread. With readily available rapid testing we can protect the amount of COVID coming into schools. We didn’t have that availability last fall. Once community spread is reduced, we can move to the lesser distance. We’re trying with the 6’ because of our level of community spread.

You’re right that we learned COVID surprises around the corner. If we can get through this surge and get through collective public health behavior we can reopen. WE’ve said fro the beginning if anything changes we will adapt, but feel confident in that prediction.

Johnson: I think understand the Why helps people have faith. I did stop by and my daughter got a COVID test today during my lunch break.


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Health Update

I’ve asked Ms Bacolor to focus on lessons we’ve learned with Y5-3rd grade and self-contained classrooms. We’ve learned a lot with this return.

Bacolor: We continue to be in high transmission (>100 cases per 100K in 7 days). We’re at 378.7/100K in 7 days. The percent positivity has come down to 4.31%

What the CDC says in high transmission is that for elementary they say at least 3’ distance, cohorting recommended if possible. Our local and state health departments still use 6’ in determining who is a close contact. While the CDC says it is ok, quarantine is more likely at 3’.

For middle and high school they say if you can use cohorting which we really can’t do with middle and high school, you need to use 6’ of distance.

On the COVID-19 Case dashboard for AAPS. It represents cases that were on school campus during infectious period. This is an MDHHS requirement. It is a bit limiting. We record student, staff, and contractor as soon as we are informed. The number will tick up as the week progresses. There are other cases among student and staff who have not been on campus. 

Don’t read in if you see multiple cases at a school that it is an outbreak. There can be multiple unrelated cases.

April 5-11 – 3 student cases, 3 staff cases, 1 contractor

April 12-18 – 9 student, 0 staff, 3 contractor

This week 4 student, 1 staff, 1 contractor.

This represents maybe 1/3 of what we hear about but were not on campus at a time they would need to be reported. We have several schools who have not yet had cases. We will continue to update.

Elementary cases – 12 student cases in every grade preK-3rd grade at 9 schools across the district. 9 siblings of cases who are not yet back face to face in 5 additional buildings, 32 students quarantined. Cohorting & distancing prevented many more. Classroom quarantine is more likely at younger grades because of lack of distancing. Today we quarantined a young 5s cohort. Quarantining is 14 days away from school.

What they’ve learned:

  • Case at one school impacts other schools if all siblings are infected
  • Many cases had mild symptoms that looked like allergies at the beginning
  • Most parents were conscientious, but a few sent child to school when parent was symptomatic or tested positive or when a sibling stayed home ill.

High school antigen tests have worked both ways – athletes testing positive with younger siblings, and younger siblings tested positive and lead to athletes

District is giong to update daily student questionnaire. COVID seems to race through families in a different way this spring with the variants than previously. Keep all students home if there is a case. If we can prevent kids who are presymptomatic or asymptomatic from entering classroom.

Parents are best partners at preventing COVID-19. Pre-screening students, keeping all students home if anyone in home has symptoms or tests positive.

Contact school nurse with questions. bit.ly/NurseCareCorner

Your child may need to quarantine. Washtenaw County Health Department makes the call.

What to Expect as more grades return to Face to Face: 

  • Continued vigilance in school buildings with Super 6
  • Encourage staff, parents, students who aren’t vaccinated to get tested regularly especially with even slight symptoms
  • More community vaccination opportunities for students 16+ – We see high school students eager to be vaccinated. I put us in to be a potential vaccination site.
  • Virtual days may be needed as cases rise to complete case investigations – Record so far is 11 case investigations in a day. As more go back, that number may go up and we may not be able to keep up
  • Continued encouragements to avoid in-person, indoor socializing outside household

Results from Pioneer Drive-Thru

  • 522 rapid antigen tests, 13 positive
  • 47 PCR, 10 positive
  • Unduplicated positives – 16/569. 2.8%

Happy to see families. There were long lines and wait times. The MDHHS contractor cut off the line early, but we got it reopened so people left. People left because of wait times. Several people left with the “tickle the brain” PCR test. I know some people wanted PCR but decided not to come because of the specimen collection method. We’re looking at other options for testing.

Testing next Steps – Drive through Saliva PCR on Saturday, April 24 noon-4p. Partnering with LynxDx. Not as rapid – typically takes 1 day, 2 day guarantee. Improving flow to reduce wait times. Individuals can share with the district voluntarily. This is easier than working with MDHHS. LynxDx already operates a location at Wagner & Liberty (parking lot of 2|42 Church). Today two schools had rapid antigen testing for marching band and flag.

For very small children, sometimes they have difficulty producing enough saliva for the test.

Trustee Questions

Gaynor: A very specific question on quarantining. You said it’s up to WCHD. I think the CDC recommendation is about a family where there is a positive case and what the protocol is. What I understand is the positive case isolates for 10 days.

Bacolor: Correct

Gaynor: Anyone with close contact (6’ for 15 min in a day), needs to quarantine for 14 days after that 10th day?

Bacolor: It depends how quickly the other family members can be separated from infected person. In the fall & winter, it seemed like separation int eh house was more effective. This spring, we’re seeing families as a whole getting sick. The weird thing is a student who is positive can come back before students in quarantine because of them. They wouldn’t come back by themselves and be the only student in that class. It depends on when those last close contacts are. Sometimes a family member will stay at a hotel to try to protect other people.

Gaynor: We know that was happening a lot a year ago. Im just unclear that people are unclear what to do. Dr Swift said there are cases where sibling of a family member came back right away.

Bacolor: We send everyone a FAQ from the health department about how to quarantine your child. All our letters have that attached.

Gaynor: That leads to my next question. Who gets a letter about a positive case? Do families get letters for cases not on dashboard?

Bacolor: When we have a case that goes on dashboard, there is official branded (AAPS & WCHD) communication. Whole school gets a letter with notification, classroom notification gets a letter, and close contact call from principal followed by a letter. Close contact first, then classroom, then school. In two schools in particular, there is a lot of chatter. They know there are cases. People chattering may not know student wasn’t on campus during contagious period. We can’t give a lot of detail. What has happened recently, is less formal communication. Principal letters reminding we know we’ve had cases, but we’ve told you about cases on property. It’s tricky and not an easy thing.

Gaynor: There’s been some concern the quarantining is not conservative enough.

Swift: We added the principal communication because we wanted people to understand we haven’t been ignoring cases. But it’s difficult. Just a reminder when a case is confirmed, it is case in school during contagious period. We don’t want staff students or families to think we’re ignoring cases. A lot of times, the neighborhood knows before the school does.

Gaynor: I appreciate you delineating the line from 3’& 6’. I’m not sure why we’er using 6’, that isn’t happening in our young classes and won’t happen in older classes with a lot of students. There’s some question if that’s sufficient with super 6.

And an irony I can’t pass up is urging parents not to be indoors with members  of other families. Isn’t that what we do at school?

Bacolor: I did say to throw a mask on. We do have all these mitigation it isn’t just distancing. Ventilation, cleaning, masking. Masking is really important.

Querijero: A quick question I think it was slide 29. You talked about case investigations you had. And if there were many cases you might have to switch to virtual. Can you talk who you talk about and what that work takes?

Bacolor: My we is Keely Hoffman lead school nurse and the school nurse teams. Some have had more experience with contact tracing as their schools have been impacted There’s a 4 page case investigation interview form. They go through that and consult with the health department. I’m kind of a checker int eh middle of things. I see the report and make sure it makes sense. Then health specialists who do recording and reporting. It’s a multi-step process. Sometimes it goes quickly. Can take longer with siblings, who was where with symptoms.

DuPree: Thank you for the presentation> I appreaciate Gaynor asking about notification manner and method. After a student or family tests positive, what is protocol to notify that they no longer tests positive.

Bacolor: When someone is in this period, nurses follow up and check in. How are you feeling. People often need some emotional support. We have a calendar for every case and share with principal. Here’s isolation period, when they can return, here’s quarantine period, when they can return. So we know when they can return. For staff, HR want a negative test before they return.

Kelly: Who is paying for the tests at the different locations – athletes vs drive-throughs.

Bacolor: Rapid test with athletes and now marching band and flag, we get from MDHHS for free. We had 10K in a secure location at one point, but were’re working thorugh> We do have to provide labor. MDHHS on Sunday was also free. LynxDX, if you have insurance they will be a service fee to insurance, but there is no out of pocket cost to the person.

Kelly: So if folks are saying they have insurance and get pushback from insurance it wasn’t needed, they should take up with them. But it’s not coming from general fund. We’re not pushing cost to parents.

Swift: To clarify the athletic tests were provided by the state. We have not been charged for those. I hear the governor reference federal funds for those.

Bacolor: We won’t be.

Gaynor: For Dr Swift a follow-up, there was some cases where teachers are in school working only with virtual students and are still required to wear masks? Who made the policy?

Swift: We’re coming out with a statement on that that will qualify. Requirements have changed from time to time.

Gaynor: I don’t think we can make any conclusion on test results this weekend. I was expecting a smaller positive rate with testing everyone since no need for symptomatic. 

Swift: I appreciate you saying that. I will note that the PCRs were only administered if symptomatic.

Johnson: I am encouraged by this presentation. We’re getting the practice we’ll need to ensure sustainable for fall. You’re talking 11 in one day with a  small number of kids in classroom compared to fall.

Swift: We will need to add a team in this area this fall. We know it will be additional costs we’ll be bringing forward.


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Summer 2021 Learning

( I stepped away for a few minutes)

There’s an issue tonight with Blackboard which runs AAPS website, so headlines are missing.

Linden: Group joining:

  • Robin Bailey
  • Liz Lucier
  • Angela Newing 
  • Kevin Karr, 
  • Jeron Bryant
  • Michael Sumerton
  • Bernard Bell
  • Sarah Schemanske
  • Amina Allen
  • Alison Epler
  • Evelyn Daugherty
  • Sarah Pope

(I took based on profiles appearing on the Zoom to ensure correct name spelling)

Summer Learning is more important than ever. More robust, more engaging. Engagement is important in summer. We want students to learn and have fun. It’s also a condensed period of time.

Lexia & Dreambox are available all summer. They’re on your students devices and we encourage use throughout the summer.

Karr: 

Three Elementary Learning 

  • Summer Learning Institute Adventure Games for Invited Students – the historical summer school program
  • Remote Learning Expeditions with open enrollment which was introduced last year
  • A2 Virtual Elementary Summer Success Program with Open enrollment – on demand asynchronous which is new this summer

Bernard Bell: 

Summer Learning Institute Adventure Games is an in-person and synchronous. July 5-30 Runs Monday -Friday with one week sessions>S students can enroll in 1 week or all 4 weeks. Focus on extending math and literacy skills. Super 6 will be implemented. Runs 8:30a-2p with lunch provided in well ventilated spaces – outdoors weather permitting. For families that don’t want to be in person there will be a remote synchronous option. Each groups will have their own teacher. Student interns from UM will be working with students.

Schemanske: Remote Learning Expeditions with Open Enrollment. It is a synchronous remote learning experience. For Y5-4th Grade. There are morning or afternoons. July 5-July 30 with 4 one week sessions. They’ll continue lessons crafted last spring. 

Karr: A2V Summer Success Program is new this year. It is an asynchronous reading and math at your own pace. It is a 6 week program from July 5-August 13. Open to all Y5-4th grade. June 30 & July 1 welcome sessions. Check in chats with teacher are available 4 days a week. There are reading goals, strategy, virtual field trips. 

Sumerton: Middle School

  • Middle School Summer Challenges
  • Scarlett Learning Academy

Newing: Middle School Summer Challenge is a 3 week interdisciplinary problem based challenges for grades 5-7. Integrate literacy, math, STEM, & social emotional learning

July 12-29. Both in person and remote options. In person is only open to invited students and runs 8a=noon at Pioneer with lunch provided. Remote option in 9-10:30 Both run monday -Thursday

Daugherty: Join Summer Learning Academy & Summer ESL Academy

Summer Learning Academy services Scarlett Students. Summer ESL targets foreign language speakers. Both will be fully in person and capped at 12 students. They’ll stay with one teacher, bagged lunches will be provided to eat at home. They’ll be at Huron with access to Gallup. June 21-July 9 Monday-Friday 8a-1p

Bailey: Summer Music Program for grades 5-12. This will be in person. The fee is $150/class. Scholarships are available. Runs June 14-July 24 Monday-Thursday.

Sumerton: High School offers in person and remote to recover credits, improve grades, earn initial credits, and 9th grade supports, and free SAT program.

Hyliard: Summer School in person credit recovery at Pioneer . June 29-July 30. 8-11a or 11:30-2:30p and meets Monday-Friday. There will be a virtual welcome day. Small groups, Student reflection, continuous progress monitoring, connecting with parents via zoom, weekly student check up by phone & email

Allen: EL Bridge is for entering 9th grade English Learners. It is a .5 elective credit. It is July 12-23 and runs 8-noon with lunch included. It is by invitation only.

Academic Youth Development is also for current 8th graders. Builds potivie persistent math identities, growth mindset, college connections. For 30-40 8th graders. Many students already identified. Students receive 0.5 math elective credit.

High School Bridge: New program for current 8th graders. It is by invitation only for students with a history of academic challenges in core classes. A 4 year mentorship with a staff member is initiated, student mentor for freshmen and sophomore year, parent partnering, social/emotional support, executive function skills & leadership development, HS academic rigor & high expectations. Monday-Thursday July 12-29. 8-noon including lunch. Program is capped at 30 students this year.

SAT Prep is for Class of 2022 & 2023. Remains virtual this year in Schoology. June 30-July 22. It will be mostly self-paced with webinars, office hours for more supports.

Sumerton: A2Virtual+ will continue to offer no cost for repeating a class that they withdrew or earned W, NM, NC, S, G. It will be fully aynchronous. Students can also earn new credit. 

A2 Virtual+ $169 June 28-July 30

Michigan Virtual – May 21- July 30 $279

Pope: Special Education Summer Opportunities

Summer Academy PreK-12 for all students with IEPs and preschool students.  – June 28-July 29 – Open Enrollment for all IEP students. Both in person & virtual options. Five one week sessions Monday-Thursday. 9a-10:30a in-person & remote. PM session is 1-2:30 remote only. Preschool only is 9a-noon in person. Parent orientation June 24 6-7p offered virtually. 

Intensive Reading Program – K-12 individualize interventions for each student. Grouped based on areas of needs. – June 28-July 29 – five one week (Monday-thursday) sessions. Three sessions 8-9;30, 10-11:30 both in person or remote, or 1-2:30p remote only. Teachers identify students

Bryant:

Extended School Year – PreK-12 special education students with IEPs eligibility based on criteria set by MDE. June 28-July 29 in person and remote synchronous. Runs Monday-Thursday. 9a-noon. Transportation is provided.

Linden: Acknowledge the work of staff willing to continue this summer. Our goal is to serve every family who would like to participate. Last year we did. On Monday, April 26 registration will open. High School invitation programs are a bit different.

Swift: We do plan to launch a community meeting on this topic.


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Trustee Questions:

Querijero: About the new 8th grade bridge program. I was waiting for the update of how many it would include. In this time when we have kids going into buildings in the circumstance they are, has the team discussed expanding the program?

Linden: It’s our first year launching and we really want to get it right and do it well.

Sumerton: In all the programs we’ve started in the last few years, we’ve always used a small group. Our best work is that iteration from version 1 to version 2. We want to expand it for next year. It’s really worked for other programs.

Swift: I would add there are many bridge opportunities in the other programs you’ve mentioned. Students who may be struggling (in general or as a result of COVID)

Sumerton: We’ve been trying to find students who are struggling with existing programs and this is to plug a hole.

Querijero: This seems to stand out in the mentorship that is built. The idea of an adult looking out for each student. 

Linden: For awhile we implemented care teams that every student had a caring adult looking out for them. The difference here is we want to try to sustain a long relationship throughout high school. As Dr Allen put it, advocacy and accountability partners.

Baskett: Thank you team. I love hearing about our summer program. It’s definitely the summer school of my day which was more remedial and punishment. This has more of a camp feel. Some of my comments are more from behind the scenes.

For the music program, is this for any instrument and how do we manage that? What if you get 100 clarinetist and not enough brass?

Bailey: We go with the flow of who we have and it always works out fine.

Baskett: Managing teachers to students. This has been a difficult year. We’re now asking teachers to give up their summers again. Know you mentioned 350 applicants. How are we making sure we have enough staff for students who sign up.

Linden: Last year we were worried about it. Last year we were pleased we had enough. We don’t anticipate this to be any different thanks to our dedicated teachers. We’re marketing to meet needs of students and provide teachers with a break. Strategic times offered. We hope we’ve struck the right balance and it’s an enticement to have teachers coe out and participate.

Baskett: I want to manage expectations of community> There may be a waitlist or a cap on a particular program.

Linden: We encourage to register as soon as possible. We’re certainly open to hiring staff outside AAPS as well to meet capacity. It is first come, first serve.

Baskett: Summer programming, I know we haven’t talked about funding site HB 4048 put $90million for summer program. This funding is only for an 8 week program. We don’t have an 8 week program do we?

Swift: We’re still sorting out all the nuances of that legislation. It has very little guidance with it. I know Ms Minnick & Ms Linden have looked at it. We don’t have an 8 week program.

Linden: Credit recovery has been working since 2nd semester started. We’ve talked about if a program that runs through 2nd semester qualifies.

Baskett: I’m not asking us to modify anything. You’ve put together an amazing program. I’m raising the demands of the legislators. It’s frustrating that it’s been a tough year financially. We’ve got one of the best if not the best in surrounding areas and we’ll find a way to fund it.

Getting back to the waitlist. We’ve had some families who have left us and are inquiring about summer programs. If needed, I’m assuming we’d open to current students and maybe entering the district with summer moves. I want to clarify who we’re offering to. Scarlett usually has an awesome presentation with their language program. Ms Bailey are there summer concerts?

Bailey: Yes, we’re exploring outdoor concerts this year.

Gaynor: Trustee Baskett covered my question


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First Briefing

The Board took a 5 minute break before First Briefing

Architectural and Engineering Services for Mitchell Elementary and Pathways Campus

Swift: We are pleased to bring forward this initial set of large projects on 2019 bond. I want to share gratitude to Chair Lazarus and Bond Committee who have met with members of team on previous occasion. This is a streamlined version of a presentation. We’ll be happy to set up a time for trustees who haven’t seen it yet.

We’re bringing toeghetr a a phase one design for Mitchell elementary. Mitchell is a Title 1 school that over the previous 5 years has doubled in size due to popularity of the IB program and all the work that goes on there under leadership of Principal Matt Hilton. We’re delighted to be able to give Mitchellt he space they need. We’ve built a wing, added two modulars, and still are overflowing. We’ll replace on the current property and use the current building as the location for south schools as their large projects are completed. This is a decade or more of work.


Secondly, Pathways to success campus. We realigned our small high schools and moved it to be right on a bus route and serve more students. It has always been the intention to bring the historic elementary school in line with a high school small learning community of specialized learning. It is really about opening up the campus to serve the needs of older students – high school students doing internships and other exciting work. 

Ms Minnick & Mr Lauzzana have navigated the process to bring a team of professionals who will walk us through the process.

Lauzzana: This is really exciting. The last time this district built an elementary was in 1973 – Bryant. When Mitchell opens in 2023, it will have been 50 years. Likewise Pathways to Success program has been a success and is a growing program. This gives an opportunity to invest and enhance for 21st century learning. To move the needle for whatever their path may be – community college, building trades, traditional college, straight to work.

Stephanie Corona with management company

Neumann Smith is architect of record. Fielding International is educational planner and design architect. They’ve worked with many IB schools. HQ in Minneapolis with local office in Ferndale. IMEG with office in Novi is structural and M/E/P Engineering. Atelier Ten is environmental designer, Beckett & Radeder for Civil Engineering & Landscape, EF Whitney on Food Service Design

Dawn Peterson (Neumann/Smith), Gene Carroll (Neumann/Smith), James Seaman (FI), Ellen Duff (FI), Justen Dippel (FI), Jeff Winslow (Neumann/Smith), Michael Poshumus (FI), Jeff Oke (IMEG)

Carroll: Begin by expressing our appreciation to be considered for this work with AAPS. AAPS has ambitious goals that are inspiring to us as designers. This team is high caliber and has a lot of experience. All fo the firms have history in education and have worked together in the past. 

I’d like to talk about engagement. It’s important for architecture to support engagement and build community. With all of us located nearby we meet in a big room collection of experts to sort out best practices. We hope to spend time together in sessions to hear everyone’s voice. We’re all within 45 min of AAPS. 

Approach is hands-on experience that is very collaborative. Firms are committed to sustainability. 

Seaman: How we approach designing schools. That’s all we do and we’re unique with educators and architects on our team. Our approach is about aligning about vision, human capacity’s and environment. We’re in tune with research. The relationship between how the physical environment supports or constrains educational activities. The space supports those things from happening or not happening. Teachers are isolated from each other in traditional school design. Flexible spaces allows you to match learning activity with the right type of space. You still have classrooms but connected and common spaces, active labs, small groups and a teacher collaboration room.

Dippel: Patterns and strategies for inquiry based learning is centered on IB programs. With networking, cohort scheduling, experiential learning. The space supports various learning modality – furniture, amenities, connections between spaces. Design patterns to organize space and learners and support social emotional patterns as well. Over the past 18 months with COVID they’ve learned about resilience of learning environment. Developing methodology to respond to strategies with spaces. It’s about creating variety of spaces that are easily adaptable. 

Posthumus: I work with community and districts to ensure buildings are designed with community to have ownership in the process. One of the pieces is designing a process for inclusive innovation.  Through community engagement we try to capture every voice. We always come in as outsiders and need to build trust and relationships to understand students, parents, educators. 

  • Connect and Commit
    • Build relationships, listen to stories
  • Inquire and Investigate
    • Gather data
    • Storytelling to hear even quiet voices
  • Design and Develop
    • Begin sketch, design

During COVID we’ve been using more digital tools. Synchronous, asynchronous, digital, in person. We’ll define final strategies with your team.

We are committed to diversity, equity, and inclusion. We bring to your community where they are at. The school are mostly English second language. We worked with community group to explore most trustful and successful way. Come to the park. Last year, did 3 outdoor park based sessions in Spanish.

Duff: With our team we work internationally and have access to different cultural understanding. We do Teacher Engagement, Student Engagement, and Parent Engagement. With what we hear we create design strategies. Create places not facilities, turn campus inside out. What makes your school special? 

Oke: Sustainability is an important part of the design and to help you meet your goal. A building with minimal impact on the environment. Reduce carbon impact, net zero energy, whole building life cycle analysis, create a sustainable culture and learning environment. Working with local utilities to understand their approach. They look at initial cost, maintenance, energy use, etc.

Peterson: I’ve spent 28 years as an architect with focus on writing specifications and materials selection. Compare materials for project goals – durability, warranties, sustainability

Winslow: Quality Manager

Seaman: What we do is really custom design. We’re not coming in with pre-designed plans. W think about flexibility, collaboration space, presentation space, professional space, project work, informal learning & social space

Carroll: We do come at each project uniquely from what we hear from you. 

Trustee Questions:

Baskett: I don’t know if our team warned you ahead of the late hour. First, I love the engagement piece. I hear that made you stand out and glad to see that. How much time (percent or months) to community engagement before you start to draw pictures.

Posthumus: Ellen & I worked on a project in Singapore so are used to late night meetings.  Overall, external and internal engagement a ballpark is 40-60 hours of different workshops, forums, discussions, status updates that are really focused on narrowing specifications and also iterations on drawings. We know we won’t get it right the first time. We do a discovery process that is really digging in and understanding data and problems. Then we start coming up with concepts and keep moving through iterations and designs. Every school is a bit different so we will work closely with a  school design team that works for each school – elementary IB is very different than an alternative high school. 


Baskett: I appreciate you saying that. I grew up in the district. I remember what happened with Bryant, I like custom, unique, but I don’t want it too trendy that we have to close a few years later and remodel it. It was open with no walls and you couldn’t hear.

I also want to relay a couple lessons learned with Skyline. We spent a lot of time as board members with our architects. I was so disappointed with the unveiling of our high school and it was the same design as Saline. The only thing they changed was the front doors.

I look forward to giving my opinion and engaging with you. And Mr Lauzzana I look forward to knowing which job you each do.

Querijero: Thank you for the presentation. I did appreciate is the idea of the room design handling different pedagogical approaches. How the physical approach takes advantage of different approaches across grades.

Lazarus: I can’t not say anything. I wish we could have given you a more prominent position in the agenda. You’re the people (once we vote on this) who have the future of us and many generations to come to educate our students and be a meeting place for our communities.

Johnson: I feel fortunate because I got to see the long presentation and you left out my favorite part – the recording studio for Pathways. A lot of the pictures you show, demonstrate the flexibility you have. It’s also an opportunity to represent our past. I’m really excited about the community engagement.


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Authorization of an Environmental Sustainability Task Force

Kelly: First a motion to extend our meeting for one hour. Seconded by Querijero. 

Gaynor: I think we should find a way to stay on point earlier in the meeting and not get to this point. It should not be taking over 4 hours.

Motion passed, Trustee Gaynor voted no. Everyone else voted yes.

Kelly: As a board we tasked Planning Committee to develop a task force which is a committee that doesn’t last forever for a specific purpose. They expire in a year automatically. What the planning committee did with he support of Dr Swift was look at a few models of sustainability task forces in other districts. We took what we liked and seemed to have board supports. 

I want to explain each section is there and why it’s included. (Note: It is not in the Public Board docs)

The Charge is to achieve our goal of environmental sustainability, guidance on operations, and advice on capital improvement, planning, and other district endeavors related to sustainability. The work around sustainability is moving so quickly, we didn’t want to limit the task force.

The Rationale explains why we have this task force. We refer back to policies we already have on sustainability – Climate change is real, this committee helps us get there.

Membership Composition was a bit tricky because we could name individuals we know would do a great job but we wanted the task force to survive the trustees, community members, district leadership. We wanted a core set of perspectives.

The core group includes: 

  • Representatives from established environmental groups
  • Education experts
  • Students
  • Operations, facilities, capital program staff
  • Equity (environmental justice & anti-racism)
  • Accessibility – full access for all learners
  • Local Government Representation

We discussed supporting professional staff for the task force to ensure accountability. We anticipate the task force will largely be volunteers which can make accountability a challenge.

The district already has a standing policy on how to join advisory committees. We want to make sure this is an open application. 

Scope feels a bit like the charge, but the scope is more about what we deliver – an Environmental Sustainability Plan with work beginning this spring and to be presented next spring. 

1 – Whole building life cycle assessments to understand energy use & environmental

2 – Bring forward recommendations for phased improvements in a ll areas and an overview of considerations & potential options to reach the goal of carbon neutrality in AAPS

3 – Present recommendations for an environmental sustainability roadmap that includes potential investments required, timelines, benefits, & anticipated challenges.

Reporting & Relationships – The board expects quarterly updates with the goal to have the Environmental Sustainability Plan by Spring 2022.

Trustee Questions:

Baskett: Good work team. This is a little easier to follow than before. Regarding membership, how large of a group is this.

Kelly: There were a couple models. Trustee Querijero I know you spent time looking at how they models used.

Querijero: Other models went from 6-18 members. Some were based on role in other groups which seemed to prescribed. I think we leaned to not too large – where these groups would be represented and may overlap. I see it as 12-13.

Gaynor: I’m with that on you. Maybe 16 with board liaisons. We also looked at a model where if there were specific areas that needed to be explored with more expert knowledge, the committee could call on experts in the community. That gives us flexibility to not be too large but still make use of what we need.

Kelly: We specifically added the word core because these are the groups we want to be present all the time.

Querijero: Let’s say we wanted to talk about HVAC and solar that HVAC person wouldn’t need to be at all the meeting

Baskett: Who would decide the membership?

Kelly: Dr Swift reminded us we have a couple advisory groups that go through a process now and they brings a leadership to the board for approval and we want to make sure we have approval. 

Swift: We wrote it as representatives of board with professional staff do the work and the board approves.

Baskett: Who is it? 


Querijero: An open application process will be used. I see it as board liaisons and professional staff would review applications & list of names and bring that to the board as a list.

Baskett: Who is the board liaison?

Johnson: Several of us volunteered- Gaynor, Querijero, and myself. We have this listed as a first briefing. I feel this is a bit of a second briefing since we previously discussed

Baskett: My question still stands. What is the timeline?

Querijero: I think we said we wanted to start in April, which ends in just a few days. I think I’d need to know the logistics of getting started. I don’t see April as being enough time to even start the application process.

Baskett: Is it May 30, June 1?

Lazarus: That’s what I want to jump in on. This is kind of a second briefing. We did that last time. It went back tot he planning committee, they moved things around. It wasn’t as polished as what Trustee Kelly just provided. In all the details, I would make a motion that we approve the Environmental Sustainability task force tonight so the board representatives can move the process along. I don’t think having another conversation is needed. We already have an application process. I don’t think this is the proper location for the motion. But in board action, I would motion to approve it so they can get started. We know what we want them to do.

Kelly: I think its practically semantic to argue if we should take action this week or next. We don’t have an application. We’d need an application, . There’s a symmetry to approving it since we’re now into Earth Day 2021. I don’t think it will functionally have us up and running any sooner.

Johnson: I largely agree. If we made a motion to approve this to Board Action.

Osinsky: You do’t need to make a motion to move it to Board Action.

Lazarus: I move to approve the approval of the Environmental Sustainability Task Force. Seconded by: Querijero. Motion carries.

Gaynor: I do ask that President Johnson makes formal appointment of Board Liaisons.

Johnson: I appoint Trustees Gaynor, Querijero, and myself to that role. I also wanted to ask if Trustee Baskett would be willing to replace Trustee Gaynor on the Bond committee since he is on many committees.

Baskett: Now? Sure.

Second Briefings

Second Briefings have no changes:

  • Annex AN-2029: Theater Rigging Repairs: Huron, Pioneer, Clague, Forsythe, Scarlett, Slauson and Tappan
  • Annex AN-2030: Elevator Repairs and Upgrades: Community and Tappan
  • Annex AN-2031: Scarlett Exterior Column Repair
  •  Annex AN-2032: Everyday Math Renewal

No Trustee Questions

Consent Agenda

  • Annex AN-2029: Theater Rigging Repairs: Huron, Pioneer, Clague, Forsythe, Scarlett, Slauson and Tappan
  • Annex AN-2030: Elevator Repairs and Upgrades: Community and Tappan
  • Annex AN-2031: Scarlett Exterior Column Repair
  •  Annex AN-2032: Everyday Math RenewalApprove Minutes from March 17 Regular Meeting
  • Approve Minutes from April 14 Regular Meeting

Motion to approve Consent Agenda: Querijero. Second: Lazarus. No discussion. Unanimously passed

Board Action

Motion to hold Closed Session on April 27 at 6:30p for attorney client privilege. Motioned by Kelly, seconded by Lazarus. Unanimously passed.

Items from the Board

DuPree: I want to highlight May 7 Telling Tales out of School being held by Student Advcoacy Center.

Also a vaccine clinic on Friday by WCHD 1-2:30p specifically for people in the community with disabilities for ages 18+. Caregivers or family members may also sign up.

Baskett: Thank you Ms Osinski since it is Administrative Professionals Day. Thank you for our contact at Michigan Medicine for support in vaccine clinic for our young people.

I sent an email to you about a letter from US Public Interest Group on electric school buses. I’d like to present it next meeting. It is asking for support for funding from the federal government for electric school buses. I’ve asked the person circulating to be available for question at our next meeting.

The Philippine American Center in Southfield is having a clinic specifically for 16-18 yr olds. Saturday I think from 1-4p.

Also, the Bryant Community yCenter is hosting a home health and carbon neutrality seminar tomorrow.

MASB is hosting a behind the scenes at the capitol. It is virtual this year. And a special awards next week for school board members across our state.

Johnson: I want to apologize for length of meeting. As presider I bear a responsibility for making sure we stick to the time. I think there is room for improvement. Tonight we had a lot of presentations. Other nights we have multiple rounds of questions from trustees.

Swift: The responsibility for the length is mine and I want to put that in the record. We are in the April, May, June timeline. A board agenda is like a lesson plan you think you know about how long it will go and it doesn’t always go as planned.

Adjournment

Motion to Adjourn: Gaynor, Seconded by DuPree. Unanimously passed. Meeting adjourned at 12:24a

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